Deputy County Clerk - Bilingual (Spanish and English)

DAKOTA COUNTY

Job Description

POSITION TITLE: Deputy County Clerk (Bilingual-Spanish)

DEPARTMENT: Clerk/Election Commissioner/Register of Deeds

REPORTS TO: County Clerk

PURPOSE OF POSITION: Deputy Clerk is trained in all aspects of the elected official to act in his/her stead when necessary.

Essential Functions

▪ Must be fluent in Spanish.

▪ Assists the County Clerk with developing clerical office policies, procedures, and regulations pursuant to Nebraska State Statutes to ensure proper functioning of the office; keeps staff informed of new and changing policies and procedures. Must have experience with Microsoft Word and Excel.

▪ Processes the accounts payable claims and helps the payroll clerk with all aspects of processing payroll and quarterly federal and state reporting. Run month-end reports and balances. Helps processes year-end W2’s, 1099’s and ACA reports, forms and filings. Balance bank statements each month.

▪ Maintain voter registration records and assist County Clerk with running the county elections per enforcement of the Election Act statutes.

▪ Assist County Clerk to maintain financial, statistical, and budgetary records; assist in the preparation of the budget and budget reports.

▪ Assist County Clerk with duties of secretary to the Board of Commissioners when needed: take minutes, transcribe minutes, filing etc.

▪ Determines need and requisitions supplies. Responsible for the storage and security of the office supplies and equipment; and determines budgetary requirements for supplies and equipment. Keeps the Office Inventory Records current.

▪ Receives, reviews, and routes all departmental correspondence.

▪ Cross-train with the Register of Deeds to be familiar with her/his duties in maintaining a record of every real estate instrument filed in the Register of Deeds office.

▪ Perform other duties as directed or as the situation dictates.

Essential Knowledge, Experience, and Abilities

▪ Three years of responsible clerical office and supervisory experience preferable.

▪ Thorough knowledge of business English and Spanish, spelling, and arithmetic.

▪ Thorough knowledge of modern office practices, procedures, and equipment.

▪ Skill in typing, bookkeeping, record keeping, and reporting.

▪ Skill in dealing with the problems of subordinates and the public.

▪ Ability to organize and supervise the work of others.

▪ Thorough knowledge of personnel management methods and techniques.

▪ Ability to research and analyze many pieces of detailed information and to reach a solution to the objective.

▪ Ability to perform assignments with accuracy and attention to detail.

▪ Ability to work without supervision and to establish and perform work patterns and priorities with minimal direction.

▪ Ability to make independent operating decisions based upon experience and knowledge of departmental operations.

▪ Ability to express ideas clearly and concisely, both orally and in writing.

▪ Ability to establish and maintain effective working relationships with insurance companies, fellow employees, supervisors, other governmental agencies, and the general public.

▪ Ability to maintain the confidentiality of departmental information.

Essential Education, Certifications, and/or Licenses

▪ Completion of 2 years of clerical courses, or equivalent job experience.

▪ Proficient in Excel and Word

Essential Physical Demands and Typical Working Conditions

▪ Work is generally performed indoors in an office setting and requires routine bending, sitting, and stooping.

▪ Work duties require sporadically lifting up to 20 pounds.

▪ Work duties may be stressful at times due to interaction with the general public and working under deadlines.

Essential Attendance and Availability Requirements

▪ Must maintain an acceptable level of attendance, punctuality, and availability as determined by the County; must work such regularly-scheduled hours as are determined by the County; must work any required overtime, weekends, and holidays.

▪ Must work at the assigned work site.

▪ Travel as required for training.

The specific statements shown in each section of this description are not intended to be all inclusive. They represent typical elements and criteria considered necessary to perform the job successfully. The County recognizes that an individual with a disability may require an accommodation to enable him or her to successfully perform a job function. Consideration will be given to reasonable accommodations.

Job Type: Full-time

Pay: From $19.50 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan

Education:

• High school or equivalent (Required)

Work Location: In person

Salary : $20