HR Assistant PT

Job Summary

Responsible for assisting with a variety of administrative and clerical duties for the Human Resources department during departmental and organizational change.

Job Functions

ESSENTIAL JOB FUNCTIONS

• Maintains electronic personnel files, including scanning, indexing, and audit-ready documentation
• Conducts regular audits of personnel files, I-9s, and required HR records
• Responsible for handling all new hire I-9 appointments and compliance tracking
• Assists the HR Generalist with new hire paperwork, including printing, organizing, tracking missing forms, and preparing documentation for payroll submission
• Maintains HRIS data integrity and produces standard and ad-hoc HR reports
• Assists with payroll coordination, reconciliations, and issue resolution
• Supports compensation analysis, position control, salary structures, and related documentation
• Helps maintain HR checklists, SOPs, and process documentation
• Maintains strict confidentiality of personnel records and departmental information
• Performs reception functions for the department by greeting customers, responding to routine questions, and directing inquiries appropriately
• Answers telephones, routes calls, and relays messages
• Handles incoming and outgoing mail distribution
• Assists department staff with scheduling appointments and meetings
• Assists with day-to-day office management and administrative tasks
• Tracks office supply inventory and assists with ordering supplies
• Provides administrative support for special projects and assignments

• Performs general/clerical tasks.
• Distributes various documents/items to departments.
• Provides assistance to other employees or departments as needed.
• Performs other related duties as required

Qualifications

Education and Experience:
Education equivalent to high school diploma; supplemented by four (4) years preivous experience and/or training involving general office work, reception work, and data entry. Experience in HR and/or local government is preferred. Experience with AS400/BAI and FEITH is preferred.
Special Qualifications:
Must possess satisfactory results of a criminal history background check.
Knowledge, Skills, and Abilities:

• Knowledge of general voluntary and legally mandated benefits
• Knowledge of applicable local, state and federal employment laws
• Excellent computer skills
• Excellent interpersonal skills and ability to work in a team environment
• Ability to present material to small or large groups
• Mathematical ability
• Ability to work independently
• Ability to exercise considerable tact and courtesy when dealing with customers and handling confidential information
• Ability to provide the highest level of customer service

Working Conditions & Disclaimer

PHYSICAL DEMANDS
This position classifies the physical exertion requirements as light. Must be able to lift 5-10 pounds. Must be able to operate office and computer equipment. May involve extended periods of time at a keyboard or workstation.
WORK ENVIRONMENT
Essential functions are regularly performed in an office setting.
Disclaimer
The above information in this description has been designed to indicate the general nature and level of work performance by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications as required of employees assigned to this job.
In compliance with the Americans with Disabilities Act, Culpeper County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

The above information in this description has been designed to indicate the general nature and level of work performance by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications as required of employees assigned to this job.

Culpeper County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Culpeper County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.