What are the responsibilities and job description for the SSS III - File Department (Prothonotary) position at County of Chester?
The SSS III provides entry-level administrative support and clerical duties within their respective department. This position requires basic organization, computer and typing skills.
Essential duties, tasks and accountabilities may include the following:- Provide clerical support (typing, filing, copying, processing paperwork, etc.).
- Receptionist duties (answer phone calls and direct inquiries to the appropriate person).
- Sort and distribute incoming mail.
- Payroll entry and attendance tracking.
- Maintain office supplies.
- Miscellaneous data entry.
- May need to provide cashier services (cash, checks, receipts).
- Maintain logs, if applicable and ensure accuracy.
- Create and maintain calendars in OutLook.
- Other office functions, as assigned (e.g., operate postage meter, collect money, reconcile petty cash).
- Perform other duties, tasks and special projects, as required.
- High School Diploma or General Education Degree (GED).
- Six months to one year of general office experience (typing, clerical, filing, copying, etc.).
- Ability to maintain confidential information and handle confidential matters.
- Basic spelling, grammar and math skills.
- General computer knowledge.
- Ability to prioritize and organize work.
- Strong interpersonal skills.
- Ability to interface with all levels of county management.
- Basic typing / word processing skills (minimum of 40 wpm).
- Ability to use office machines (fax, copier, calculator, etc.).
Preferred Skills, Knowledge & Experience:
- One to two years of general office experience and skills.
- Strong customer service skills.
- Accurate and detail oriented.
- Strong time management skills.
- Basic accounting skills.
- Strong verbal and written communication skills.
- Ability to multi-task.
- Familiar with reception desk functions.
- Ability to deal with all types of people and personalities.
- Familiar with county policies and procedures.
Computer Skills:
To perform this job successfully, an individual should have:
- General computer skills
- Basic Word skills
- Basic Excel skills
- Basic Microsoft Outlook skills (Email and Calendar)
- Basic Internet skills (for research purposes).
- Basic Access skills may be required.