Programs Coordinator I

CLOSES: 12/17/25

Interview Date: Friday, December 19, & Monday, December 22, 2025

Interview Location: Carlton County Government Services Building 1307 Cloquet Ave, Cloquet, MN 55720

Hiring a part-time 0.5 FTE who focuses on Early Childhood.

BASIC FUNCTIONS:

• Provide outreach to families with children, especially families experiencing racial, geographic, or economic inequalities, to help bring awareness of and access to local, county, and state resources. Assist in grant management of various programs assigned including required grant reports, program evaluation and other reports as needed.

ESSENTIAL FUNCTIONS:
General Professional Duties

• Keep up to date on current and emerging trends through research, attending professional development opportunities, community networking, etc., to facilitate professional growth and to keep current in laws, regulations, and trends affecting children and families.
• Comply with HIPAA, data privacy, confidentiality and data retention policies, procedures, and statute.
• Maintain confidential information in accordance with Data Privacy Act and/or county regulations.
• Represent the Community & Family Initiatives Department in a professional manner within the community at meetings, events, community fairs and other functions.
• Attend and participate in assigned local, regional, or statewide committees, task forces, teams, councils and meetings for program and policy work as relevant and based on assigned program(s).
• Attend and present at trainings and workshops as budget allows and with supervisory approval; share information with others and put training to use as applicable.
• Attend and participate in Department meetings. Contribute to problem solving and offer suggestions for improvement.
• Provide information on the various programs to interested individuals and agencies.
• Review and update relevant standard operation practices and procedures for programs assigned.
• Establish, foster, and maintain cooperative working relationships with the public sector, private sector, schools, agencies, Fond du Lac Tribal Government, local health systems, businesses, program partners, and community, both locally and regionally, mobilizing around priorities.

Grant and Program Management

• Connect with community-based organizations serving homeless families, early childhood programs, child care providers, Head Start and Public Health Home Visit program nurses, parent engagement groups, county social services, substance abuse programs, Family Friendly Jail initiative members, WIC clinics, hospitals, clinics, K-12 and higher education institutions, libraries, and other local programs to reach pregnant and parenting families with children to establish relationships with these organizations.
• Document, evaluate, and present statistics and reports for all programs served by the position on a monthly, quarterly, annual basis.
• Collaborate and coordinate with other service providers.
• Gather information about local, county, regional and state resources to share with clients and the community.
• Attend events where families gather, such as health and early childhood fairs. Employ culturally appropriate strategies to engage with clients, including, but not limited to, individual contacts, phone calls, Facebook groups and messages, focus groups, surveys, and advisory groups.
• Participate in all grant meetings, learning communities, and trainings required of the programs and grants assigned.
• Create and maintain spreadsheets/forms, databases, workplans and reporting systems to maintain and report data as current and accessible. Assist with evaluation efforts to meet requirements of the program, funders and program partners

MINIMUM QUALIFICATIONS:
Education and Experience:

• 2 years post-secondary education and
• one (1) years’ work experience with a government agency, business, school, or similar entity;
• Or an equivalent combination of education and experience sufficient to perform the essential functions of the job.

Training Required:

• Complete Mandated Reporter, Data Practices, Protected Health Information, and Security Trainings within thirty (30) days of hire.
• Complete ICS Courses 100, 200, 700 within six (6) months of hire date.

Certificates/Licenses Required:

• Must hold a valid driver’s license and proof of personal vehicle insurance.

Note:

• Applicant must be a minimum of eighteen (18) years of age. Applicant must successfully pass a comprehensive background check and drug screening.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
Required at Entry:

• Ability to communicate effectively.
• Ability to work flexible hours including some evenings, early mornings, and occasional overnights.
• Ability to make decisions, exercise independent judgment, manage time and meet deadlines with minimal consultation.
• Ability to organize, prioritize, and complete a variety of different assignments at various stages in a timely manner with attention to detail.
• Ability to demonstrate flexibility and willingness to create, implement, and adapt to new ways of doing things.
• Knowledge of mathematics, grammar, and spelling in order to compile data and generate accurate, clear, and concise reports
• Knowledge of and skill with computer technology in preparing reports and presentations, data analysis and retrieval, email and internet applications. Proficiency in Microsoft Office systems
• Ability to effectively interact with children, family members and inmates.
• Ability to compile and analyze data with accuracy and great attention to detail.
• Ability to develop and maintain effective working relationships with all partners.
• Ability to work with minimal supervision, including prioritizing workload to meet deadlines.
• Ability to maintain confidential information in accordance with state, federal, and county policies and statutes.
• Ability to demonstrate flexibility and creativity in the workplace.