What are the responsibilities and job description for the Administrative Assistant position at County Materials Family of Companies?
We're hiring an Administrative Assistant to join County Materials in Burlington, Wisconsin
Job Summary:
The Administrative Assistant is responsible for receptionist and general administrative duties, including answering phones, greeting visitors, timecard review, data entry, accounts payable assistance, and benefits support. This position requires strong organizational skills, confidentiality, attention to detail, and the ability to multitask in a fastpaced office setting.
Job Duties & Responsibilities:
- Serve as the primary receptionist, answering phones, greeting visitors, and providing general clerical support
- Provide administrative assistance with employee benefits inquiries, directing questions to appropriate resources
- Review and verify employee timecards for accuracy at the location level
- Perform data entry, maintain spreadsheets, and generate reports as needed
- Act as the accounts payable liaison for the location, supporting the accounting team with documentation and data entry
- Maintain organized physical and digital filing systems and accurate records
- Support overall office organization, upkeep, and administrative compliance
- Perform other administrative duties as assigned
COUNTY Core Competencies: The expected behaviors of all COUNTY team members that align with Our Values and Our Commitments:
- Integrity & Organizational Awareness
- Customer First Focus
- Results Driven Orientation
- Teamwork, Safety & Collaboration
- Problem Solving & Decision Making
- Creativity & Innovation
Job-Based Competencies:
- Attention to Detail & Time Management
- Communication Coordination
- Professional Service
- Meeting & Event Coordination
- Information & Data Management
- Confidentiality
- Critical Thinking & Motivation
Experience & Qualifications: (Required or Preferred)
- High School diploma or equivalent
- 1-2 years of administrative or related experience (preferred)
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Strong written and verbal communication skills
- Solid basic math and data accuracy skills
- Highly organized, proactive, and able to handle multiple priorities
- Selfmotivated team player with a positive attitude and strong attention to detail
- Ability to handle confidential information responsibly
Work Environment:
- Professional officebased environment
- Regular interaction with employees and visitors
- Standard hours: Monday- Friday 7:30 AM - 4:30 PM
- Overtime may be required as needed
Physical & Work Expectations:
An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.
- Frequent standing, walking, bending, reaching, or handling materials/equipment.
- Occasional climbing, kneeling, crawling, or lifting/moving up to 40 pounds.
- Ability to concentrate, follow detailed instructions, communicate effectively, and safely perform job duties.
- May require the operation of specific tools, equipment, or vehicles associated with the position.
County Materials Family of Companies are committed to providing equal opportunity in employment and advancement to all qualified individuals and, in accordance with applicable federal and state statutes and regulations, prohibiting discrimination in employment on the basis of race, color, creed, religion, national origin, ancestry, age, sex, sexual orientation, gender identity, gender expression, marital status, pregnancy, familial status or status with regard to public assistance program, genetic information, disability, military service, protected veteran status, honesty testing, arrest record, or conviction record. The equal employment opportunity policy covers all aspects of the employment relationship including, but not limited to, recruitment, interviewing, screening, testing, selection, placement, evaluation, transfer, promotion, tenure, compensation, benefits, training, and termination.