What are the responsibilities and job description for the Analyst, Division Order position at Countrymark Refining and Logistics?
Position Summary:
The Division Order Analyst is responsible for analyzing and interpreting legal documents related to basic and intermediate transfers of mineral and leasehold ownership in the oil and gas sector. This role applies established business rules, legal interpretations provided by oil and gas attorneys, and Division Order department policies to ensure accurate ownership determination, proper revenue distribution, and compliance with applicable state statutes.
Primary Duties and Responsibilities (not limited to the following):
- Analyze and interpret legal documents, including but not limited to contracts, deeds, wills, probate records, assignments, mortgages, liens, judgments, affidavits, lawsuits, tax deeds, and unit agreements.
- Calculate mineral and leasehold ownership interests, including complex fractions tied to legal descriptions and producing properties.
- Ensure accurate and timely revenue distribution for mineral and leasehold owners.
- Maintain professional relationships with mineral and leasehold owners to support long term crude oil supply.
- Consult with approved oil and gas attorneys regarding legal interpretations of basic and intermediate title issues.
- Review, analyze, and resolve suspense accounts; make reasonable efforts to locate owners in order to reduce unclaimed property exposure.
- Monitor and interpret changes in oil and gas statutes affecting mineral and leasehold ownership.
- Review and approve curative documents necessary to resolve title defects, in accordance with attorney established legal guidelines.
Secondary Duties and Responsibilities (not limited to the following):
- Process scheduled payments related to crude oil tickets and suspense accounts.
- Provide guidance to staff regarding correction of payment, ownership, or ticket discrepancies.
- Ensure internal control procedures are consistently followed.
- Attend job-related training seminars or conferences as required (up to approximately 10% travel).
- Perform other duties as assigned by the Director of Production & Land.
Job Qualifications (refers to job, not incumbent):
Education: High School Diploma or GED required. Bachelor's degree in Paralegal Studies, Land Management, Petroleum Land Management, Business Administration, or a related field preferred.
Experience: 5-7 years experience in Division Order, Oil and Gas Land, and/or as a Paralegal needed.
Licenses, Certifications or Registrations:
Employee must have a valid driver s license if operating a company vehicle or their own vehicle for work purposes.
A Certified Division Order Analyst (CDOA) and/or a Certified Professional Landman (CPL) certification is preferred.
Other:
- Ability to work independently with minimal supervision while managing competing priorities.
- Strong analytical, organizational, time management, and communication skills.
- Ability to train, orient, and assist others; review work for accuracy and completeness.
- Proven ability to function effectively within a team environment across land and accounting groups.
- Solid understanding of oil and gas accounting principles.
- Ability to professionally respond to and resolve owner inquiries via phone, email, and written correspondence.
- Proficiency in Microsoft Office applications.
- Ability to maintain strict confidentiality in all aspects of the role.