What are the responsibilities and job description for the Accounting Clerk 2 position at COUNCIL ON RURAL SERVICE PROGRAMS INC?
POSITION:
ACCOUNTING CLERK II - PAYROLL
CLASSIFICATION:
Full-year, Hourly/Administrative, Grade VII, Full-time, Non-Exempt
BASIC FUNCTION:
Processes payroll and maintains all of the related records. Prepares bi-weekly payrolls. Prepares all quarterly and annual payroll tax reports and filings. Performs fiscal year-end closeout functions and coordinates fringe benefit recordkeeping and reporting.
SUPERVISOR:
CFO
DUTIES AND RESPONSIBILITIES:
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Carry forth the Vision, Mission, and Core Values of the agency.
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Process payroll and maintain related records. Includes preparing payroll reports, balancing total withholdings, and generating summary reports.
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Prepare appropriate payroll reports on a quarterly and as needed basis.
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Reconcile and prepare annual W-2 statements.
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Perform fiscal year-end closeout functions.
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Complete all requests for payroll information and employee verification.
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Coordinate fringe benefit record keeping and reporting.
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Update insurance worksheets and write vouchers for monthly bills such as health, life, and dental insurance.
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Update various payroll spreadsheets.
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Assist employees with a variety of payroll questions.
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Approve and enter mileage into payroll system.
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Calculate vacation & sick pay outs.
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Assist with USDA information including tracking cook and cook aide’s pay rate, as well as, check meal count/attendance on spreadsheets.
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Prepare bank reconciliations for the program, benefit insurance, and corporate bank accounts.
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Process payments for monthly building rents, space usage charges, and mortgage payments.
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Provide support for accounts payable and receivables, including approval of A/P vouchers.
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Enter journal entries into the accounting system.
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Track and monitor Head Start parent group funds.
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Maintain and update Center list of all program locations and related employees.
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Communicate all necessary information to the appropriate staff.
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Attend all trainings required by the agency.
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Maintain confidentiality in all areas for families and staff.
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Adhere to all agency and program policies.
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Perform other duties as assigned by supervisor.
1. Work Experience Required: Experience with computerized financial software.
2. Education and Training: Associate’s degree in Accounting or related field or two years of work experience.
3. Special Conditions: Good accounting and organization skills. Good verbal and written communication skills. Sound technical and analytical abilities. A valid driver’s license and a driving history acceptable to agency insurer. Must be willing to conform to all standards and verify by signature, the terms of CORS Financial Code of Conduct/Conflict of Interest.
Salary : $24