DIRECTOR OF FINANCE

SUMMARY

The Director of Finance is responsible for overseeing the operation and maintenance of the financial management system, including budgeting, accounting, reporting and analysis of revenues and expenses. Other responsibilities include risk management, internal compliance, performing complex accounting/financial functions, financial analysis, advanced research, and developing internal process improvements.

ORGANIZATIONAL RELATIONSHIPS

• Responsible to the Co-Executive Director and has a support responsibility to other departments as necessary.

• Responsible for the supervision of assigned personnel.

ESSENTIAL DUTIES AND RESPONSIBILITIES
 

• Operate and maintain the financial system to fully and accurately account for the receipt and expenditure of funds, in accordance with generally accepted accounting principles meeting Boards fiscal policies, Federal, State and local grant requirements.

• Protect the assets of the organization by maintaining effective internal controls, recommending procedures, insurance coverage and directly supervising members of the accounting and statistical staff.

• Assist Chief Financial Officer in development of COA and LGF organizational budgets, and individual departmental and grant budgets.

• Gain a thorough understanding of cost reimbursement principles as it relates to the requirements of Federal OMB circulars, single audit, general and specific requirements regarding the administration of Federal and State grants and contracts to be able to coordinate all audit and fiscal monitoring processes.

• Develop weekly, monthly, quarterly and annual financial statements and reports including the Grant Service Cost Reports depicting the status of COA program expenses, units of service by program, administrative allocation and accomplishments.

• Meet financial policies by developing and recommending procedures for accounting, cash management, sub-ledger reconciliation, client data coordination, billing, and other activities of the Fiscal Department for the safe keeping of the Agency’s assets, and compliance requirements for Federal and State grants, agreements and contracts.

• Maintain and operate the equipment and software of the data processing system with particular emphasis on MIP accounting, ServTracker, eCIRTS, and GIMS software.

• Encourage outstanding customer service from the Finance department through effective supervision and leadership.

• Maintain the general ledger and all subsidiary ledgers utilizing an integrated automated accounting system.

• Prepare and issue weekly, monthly, quarterly and/or annual reports, as required, to monitor and manage revenues and expenses.

• Research and analyze accounting questions and/or issues raised by Directors and Managers.

• Act as liaison to external public accountants and to grantor agencies and/or their representatives.

• Prepare and review account analysis and reconciliations to ensure the accuracy and integrity of the data included in accounting records.

• Ensures financial processing is completed on a timely basis, monthly, quarterly and annually.

• Review and post journal entries made in the accounting system.

• Develop and maintain cash management routines to control and track cash position.

• Make a significant input to the overall enhancement of COA as a participating member of the senior leadership team.

• Provide technical guidance to Finance department in AP, AR and Payroll.  

• Maintain strict confidentiality of all fiscal information.

Perform other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES

• Excellent organizational skills, with strong ability to manage records and other information resources to achieve maximum efficiency and effectiveness. Demonstrated knowledge of group process and proven ability to work as part of a team.

• Strong critical-thinking and problem-solving skills, excellent project management to be able to collaborate, multi-task, and prioritize projects in a fast-paced environment.

• Ability to perform duties with time pressures and frequent interruptions.

• Ability to calculate and analyze numerical data.

• Proven strong technical accounting and analytical skills.

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.

• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards

• Ability to treat confidential information with the highest ethical and professional standards.

• Ability to work independently and autonomously.

• Ability to compute rate, ratio, and percentages.

• Ability to utilize general office equipment and other necessary equipment.

• Ability to use personal computer and various software packages.

• Advanced knowledge of Microsoft Office Programs, such as Word, Excel, PowerPoint and Outlook.

EDUCATION and/or EXPERIENCE

Master’s degree in Accounting, Business, Finance or related field (MBA), Certified Public Accountant (CPA) or Certified Managerial Accountant (CMA) and at least two years related experience and/or training required; or equivalent combination of education and experience.

PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: 

• Performs sedentary to light work in a ventilated, lighted and temperature-controlled office setting.

• Frequent need to sit, stand, stoop, walk, talk and hear.