What are the responsibilities and job description for the Office Assistant position at Council Home Care, Inc.?
About Us Visiting Angels Olympia has been helping seniors and veterans stay safely at home since 2008. We serve clients across Thurston, Lewis, and Mason Counties. More than half of our clients are veterans, and we're proud to employ veterans on staff.
About the Role We're hiring an Office Coordinator to keep our office running and support the team behind our caregivers and clients. This is a great fit if you're organized, reliable, good with people on the phone, and looking to build real-world skills in office administration, HR, and healthcare operations. We're happy to train the right person — what matters most is your work ethic, attention to detail, and willingness to learn.
This role is a strong fit for:
Recent high school or college graduates
Current college students with a full-time-friendly schedule
Anyone looking to start or restart an office career in a meaningful field
Responsibilities
Answer phones, greet visitors, and route requests professionally
Support our scheduling team: confirm shifts with caregivers, help fill openings, send reminders, and keep our scheduling system current
Maintain caregiver and client files, including tracking certifications and expirations
Assist with new caregiver onboarding, background checks, and HR paperwork
Enter billing and payroll data accurately
Help keep records aligned with Washington State home care compliance requirements (full training provided)
Support the administrator and leadership team with daily tasks
What We're Looking For
Strong work ethic and reliability
Excellent attention to detail
Comfortable on the phone, especially with older adults and families
Basic proficiency in Microsoft Office (Word, Excel, Outlook)
Willingness to learn new software
Discretion with confidential information
High school diploma or GED
Active Washington driver's license and auto insurance
Must pass a background check
Helpful but Not Required
Previous office, retail, or customer service experience
Coursework or interest in healthcare, business, HR, or social work
Experience working with seniors or in a caregiving role
Schedule
Monday–Friday, 9:00 AM – 5:00 PM
In-person at our Lacey office
One week per rotation of after-hours on-call coverage (paid; primarily phone-based, most weeks are quiet)
Benefits
$19-21/hour DOE with regular performance reviews and raise eligibility
Bonus eligibility and cross-training opportunities
Medical, dental, and vision insurance
401(k)
Paid time off and holidays
Gym membership
Referral program
Real growth path into scheduling, HR, or care coordination
Job Type: Full-time Pay: $19.00-21.00 DOE per hour Expected hours: 40 per week Work Location: In person — Lacey, WA 98503
Salary : $19 - $21