Administrative Assistant I Russian-speaking

At a Glance

Compensation

$20.89 per hour.

Employment status

Full-time, hourly, non-exempt.

Schedule

Monday to Friday, 8:30 am to 5:00 pm.

Location

Swartzberg House, Chicago.

Work arrangement

On-site.

Travel

Very rare.

Union status

Membership in SEIU Local 73 is required.

Application requirement

Resume.

About CJE SeniorLife

CJE SeniorLife is a leading provider of services for older adults, dedicated to enhancing quality of life through compassionate care, innovation, and community engagement. Guided by our mission to support older adults in living with dignity, purpose, and connection, we provide a comprehensive range of programs and services that meet the evolving needs of the communities we serve.

What You’ll Do

• Communicates with and helps residents in Russian.
• Learns and works in the OneSite environment for running reports and inputting information.
• Assists with the move-in process
• Reports weekly census to the accountable party.
• Assists with 120-day lease recertification notifications.
• Prepares leases, lease recertifications, and necessary correspondence required.
• Makes appointments for residents’ annual income recertification and lease renewals.
• Confirms that all necessary forms and leases have been signed by residents as required.
• Maintains resident file integrity
• Responsible for managing the data entry of the waiting list and sending out application packets.
• Manages mass mailings of annual review of waiting list applicants and/or marketing materials.
• Makes recommendations for process improvement
• Performs other clerical duties as assigned to support Housing Management Services.
• Performs all tasks listed above, and additional assigned tasks, with confidentiality.

What You’ll BringRequired qualifications

• Fluency in English and Russian.
• At least a high school diploma or GED.
• A minimum of 2 years of administrative assistant experience is required. An equivalent combination of education and experience is acceptable.
• There is an expectation that prior to the employee’s second employment anniversary with CJE, they will complete the National Center for Housing Management Certified Occupancy Specialist online course and receive the Certified Occupancy Specialist certification. Housing Management Services will pay for this course, and up to two attempts at certification. Once completed, they will be eligible for future promotion.

Preferred qualifications

• At least a bachelor’s degree is preferred.

Why This Role Matters

Accurate records, timely communication, and well-organized housing processes help older adults maintain stable, affordable homes. In this role, you will make essential requirements easier for residents and applicants to navigate while supporting the integrity of leases, recertifications, waiting lists, and resident files. Your work will help Housing Management Services operate efficiently, remain responsive, and provide residents with dependable support.

Benefits and Support

For eligible full-time employees:

• Medical, dental, and vision insurance
• Competitive pay
• Paid vacation and sick time
• Employer-provided life insurance, with optional spouse and dependent coverage
• Short-term and long-term disability insurance
• Retirement plan
• Employee assistance program
• Employee purchase and health club discounts
• Ongoing training and professional development
• Tuition reimbursement for eligible nursing positions

Work Arrangement

This role is 100% on-site.

Ready to Make an Impact?

If this opportunity aligns with your experience and interests, we invite you to apply and learn more about joining CJE SeniorLife.

Equal Opportunity Employer

CJE SeniorLife is proud to be an Equal Opportunity Employer and welcomes applicants of all backgrounds, experiences, and perspectives.

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