Human Resources

The position is for an immediate opening. Preference will be given to applicants with background in school finance, business management, payroll or banking. Additional experience in A/P is beneficial.

COSSATOT RIVER SCHOOL DISTRICT

Job Description for

HUMAN RESOURCES

DEPARTMENT: Business & Finance JOB STATUS: Full Time

REPORTS TO: Superintendent WORK SCHEDULE: 240 day

POSITION SUMMARY

Working under the supervision of the Superintendent, Human Resources plays a crucial role in managing personnel data and is responsible for overseeing the payroll operations of the District. This position requires an overall knowledge of payroll, bookkeeping, accounting, and a further understanding of the interrelationship between payroll processing reports and the overall accounting system.

Position also requires a keen eye for detail, strong financial awareness, and the ability to collaborate effectively with central office staff to support the District's mission and objectives.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Human Resources

• To prepare new employee contracts after board approval.
• To work with Superintendent on salary records and verify teacher licensure and other personnel certification requirements.
• To meet with all new hires; prepare, distribute, and process new hire paperwork
• To collect tax information from employees (W-4, AR4EC)
• To set-up employees and submit insurance forms and AR Teacher Retirement online reporting for all new employees
• To oversee health insurance, dental/vision insurance programs, HSAs and other benefit/retirement programs for employees, and maintain all specified insurance/retirement records
• To serve as liaison between employees and insurance carriers relative to questions and assistance with completing forms
• To maintain the current system for personnel records for all school employees to provide comprehensive, efficient, accurate, and current records of all matters pertinent to employment, transfer, retirement, leaves of absence, leave balances, and years of service
• To inactivate, change, or terminate employees (certified and classified – job change/resign/retirement/transfer, etc.) in eFinance
• To develop procedures for all employees’ documentation regarding resignations, retirements, leaves of absence, medical leave, and contract payouts
• To correspond with other districts regarding employees transferring in and out to ensure smooth transition of insurance, leave balances, and other information between districts
• To coordinate/disseminate information to eligible staff for Open Enrollment for AR Benefits and Colonial Life (October)
• To set up, organize, and collaborate with Benefits Coordinator on Open Enrollment session for Voluntary insurance products annually (November)
• To track compliance of employee background checks, update and monitor renewal dates, set-up annual renewal session for expired background checks in September and notify employees needing renewals
• To calculate hours worked to determine eligibility for FMLA, and enter/track absences and payroll adjustments for FMLA employees
• To handle Worker’s Comp Incident Reporting paperwork, communication follow-up with ASBA Work Comp Division, and salary adjustments for Workers Compensation if needed
• To monitor all incoming Commissioner’s Memos from ADE/DESE pertaining to personnel and communicate to Superintendent any changes and/or updates that need to be adjusted and/or amended
• To maintain and update Talent Ed/School Spring/Powerschool website with necessary forms information and job postings
• To maintain employment bulletin boards in all schools/departments, posting all required and up-to-date personnel and Labor Department notices
• To verify employment and submit forms for loans, verification of employment/experience, etc.
• To respond to unemployment claim forms on AR Department of Workforce Services website
• To do periodic reporting to Arkansas New Hire Reporting Center through the ADWS website

Payroll

• To enter in eFinance and process files for records (Payroll Processing)
• Add new employees (certified and classified)
• Payroll information (check location/time card)
• Pay rate information (salary information)
• Retirement information (Contributory /Non-Contributory /T-drop / Retired)
• Deduction information (insurance premiums//child support/garnishments/direct deposit)
• To verify time sheets
• To track over-contract hours and overtime, compute blended overtime and enter in payroll monthly
• To be responsible for entering absences for all staff in eFinance and administration of employee leave including FMLA, disability, and workers' compensation, and in compliance with employment laws and updates
• To run attendance reports and review current leave balances pertaining to monthly payroll processing
• To run Cognos Reports (including monthly Contract Balance Report) to verify correct payroll information
• To process Payroll monthly (including additional duties and/or stipends/bonus, etc.)
• To verify docked days/hours and docking rate. To manually dock hours from employees if needed and adjust reported ATRS service days accordingly
• To perform payroll redistributions in eFinance as needed
• To reconcile pay/deduction/direct deposit/taxes pertaining to Payroll
• To process journal entries for Teacher Salary Fund Transfers
• To process Account Payables from Payroll (deductions and benefits) and maintain files
  • Taxes (federal and state) 941 and State Withholding Tax Deposits (electronically)
  • Insurance Premiums
  • Garnishments
  • Child Support
  • ARTRS Retirement System
• To report monthly (reconcile and report electronically)
  • Arkansas Teacher Retirement System (ARTRS) (Contributory/Non-Contributory)
  • ARTRS T-Drop
  • ARTRS Retired
  • ARTRS Buy Back
  • ARTRS Vendor Surcharge
• To report Quarterly (reconcile and report electronically)
  • Arkansas Teacher Retirement (all above)
  • Arkansas Quarterly Wage Report (ADWS)
  • 941 Quarterly Tax Report
• To report annually (reconcile and report electronically or by mail)
  • W2s and W3
  • 1095Cs and 1094-C
  • AR State Withholding Tax Filing Summary and ARW-3 transmittal
• To correspond with staff, vendors, Voluntary Benefits Coordinator, ARTRS, and others concerning Payroll issues (email/phone/mail)

Personnel Budgeting

• To compute employee salary allocations based on department/position, Master Schedule, stipends, and extended contract days as necessary
• To prepare and enter Payroll Budget for Operating, SPED, Federal and Categorical funds in eFinance utilizing Personnel Budgeting, and including Teacher Salary Fund Transfers
• To collaborate with District Treasurer to ensure final Personnel Budget is in balance and there are no exceptions in eFinance prior to submission

Cycle 8 Reports

• To update Salary & FTE data
• To correct errors for Build and Validate
• To run all reports; review, verify reports and submit other reports to appropriate offices for review

Cycle Reports (2-7)

• To review and/or reconcile cycle reports, and update data in eFinance as needed to correct errors

Financial Accounting

• To verify bank account daily deposit prepared by Bookkeepr II
• To enter monthly journal entry for transfers to Teacher Salary fund
• To correspond with auditor and provide necessary documents during annual audit
• To maintain/update job assignments in eFinance for ARMAC participants in collaboration with ARMAC Coordinator
• To prepare annual Worker’s Comp insurance audit (January) and reconcile with payroll records

Talent Ed

• To post online job openings
• To handle application customization
• To maintain user rights

POSITION QUALIFICATIONS:

Competency Statements

Knowledge of the schools and CRSD policies and procedures
Evidence of strong commitment to quality education
Evidence of strong organizational skills
Evidence of strong oral and written communication skills

Education

Minimum of Bachelor’s Degree with an accredited educational institution. Other requirements per job description.

Experience

Minimum of one (1) year of job-related experience and/or educational equivalency. Other requirements per job description.

Certificates & Licenses

CASBO (Certified Arkansas School Business Official) Certificate

Any certificate or license to comply with the necessary requirements to meet the position’s essential duties and responsibilities.

Computer Skills

Ability to apply basic computer programs (spreadsheet, Microsoft word, Excel, PowerPoint, others) to enhance job performance. (Others could include eFinance, HAC/TAC)

Other Requirements:

Ability to establish and maintain effective working relationships with staff and the school community.

Ability to speak clearly and concisely both in oral and written communication.

Ability to perform duties with awareness of all federal, state, and district requirements.