Legal Secretary

Cosmich Simmons & Brown, PLLC, a law firm that represents clients in a variety of civil litigation matters, with a focus on toxic tort defense, commercial litigation, and product liability, has an immediate opening for a full-time Legal Secretary in its Jackson, Mississippi office.

We are looking for a talented, energetic person to fill the General Legal Secretary role whose duties include , but not limited to, formatting pleadings and other legal documents; compile and prepare draft discovery documents, serving and filing legal documents, scheduling and coordinating court dates, appointments, and meetings. Any candidate interested in this position must be self-motivated and have excellent multi-tasking skills.

Competitive salary!!

RESPONSIBILITIES:

Provide administrative and paralegal support

Effectively communicate with clients, colleagues and associated corporate services

Ability to competently make phone calls on behalf of attorneys

Assist in document preparation, copies and filing of documents

Summarize documents, compose letters to clients or other parties

Conduct thorough statistical/ documentary research

Source and verify important case intelligence

Produce and file/efile various legal documents such as affidavits, motions or petitions

Answer phone calls, take notes/messages and redirect calls when appropriate

Maintain and update inventories of contact details

Facilitate the meeting of deadlines by keeping multiple calendars and provide timely reminders

Data input into Excel and billing software

Scanning, organizing, labeling and filing client and administrative documents

SKILLS:

• Excellent verbal and written communication skills.
• Excellent time management skills!
• Organizational skills and document management a must!
• Willingness to work in a fast-paced, team-oriented, and continuous-learning environment.
• Superior technology skills – proficiency with WordPerfect, Microsoft Office (Word, Excel, PowerPoint, and Outlook); Teams and Zoom or any other virtual conferencing platform.
• Familiar with case management Orders and understands calendaring of court order deadlines.
• Ability to prioritize, organize and manage workload and to take the initiative in handling projects and anticipating what needs to be done.
• Work collaboratively and cooperatively with others.
• Requires a high degree of professionalism and the ability to exercise good judgment.
• High School diploma or equivalent required.
• 3 years’ experience as a Legal Secretary.

A plus if you have these skills:

• Associates Degree
• Paralegal Certification with focus on litigation
• Strong knowledge of pleadings including answers, notices, motions, briefs, and discovery
• Advanced knowledge of complex cases as well as general litigation matters a plus

Job Type: Full-time

Benefits:

• 401(k) matching
• Disability insurance
• Flexible spending account
• Free parking
• Opportunities for advancement

Work Location: In person