What are the responsibilities and job description for the Project Coordinator - Administrator position at Cosco Fire Protection?
The Colorado Springs branch of Cosco Fire Protection has a rewarding and growth-oriented opportunity for the right individual. We are looking for a motivated team player to help us grow our contracts business offering in Southern Colorado. We provide a workplace for those looking to grow their career in a collaborative and accountable environment where they can directly contribute to shaping our business in this market. If this sounds like you, please read on and come be a part of what we are building in Colorado Springs!
We have an exciting opportunity for a Project Coordinator to join our quickly growing team. In this role you will serve as a key point of contact for our customers, employees, and clients. We are seeking a motivated and engaging person who enjoys multi-tasking, learning on the job, and providing simultaneous support in an administrative support capacity.
Job Expectations:
This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and duties performed. Essential duties and responsibilities may include, but are not limited to, the following:
- Project Coordination Responsibilities:
- Serve as coordination link between Sales, Field Technicians, Superintendent, and Operations.
- Track project milestones including submittals, approvals, permitting status, and material release.
- Support project turnover from sales to operations with organized documentation.
- Assist with change documentation and internal communication flow.
- Participate in internal coordination meetings as needed.
- Manage open project spreadsheet.
- Manage a high volume of emails.
- Administrative tasks including:
- Project and Change Uploads
- Prepare and submit monthly progress billings, manage GC portals (i.e. Textura, GC Pay, Procore), process lien waivers.
- Contract coordination including COIs.
- Assist with project invoice dispute resolution.
- Assist with purchasing and vendor dispute resolution.
- Track and resolve outstanding accounts receivable.
- Department Support Responsibilities:
- Assist with permitting processes and AHJ submission tracking.
- Maintain organized project files and documentation standards.
- Provide administrative and coordination support to ensure project execution remains efficient and structured.
- Utilize software including Raken, Great Plains, MS Excel, Teams & Outlook, Adobe
- Back-up other administrative positions to offer complete customer service to both internal and external customers.
- Data Entry, Filing, other administrative support for fellow employees
- Format and word process complex documents, reports and contracts, spreadsheets, graphics and other diverse content.
- Coverage for vacation/sick days
- Other duties as assigned.
- Full time office-based position. Office is located at 6395 East Platte Ave, Colorado Springs, CO 80915.
- Full range of benefits available to full time employees including medical, dental, and vision plans, paid holidays, accrued paid sick and vacation time plus a generous 401k savings plan.
Desired Skills and Experience:
- Good written and verbal communication skills required.
- High School degree required, AA or college degree preferred.
- 2-5 years’ experience in a professional office setting preferred. Fire Protection and/or construction experience a plus.
- Must be positive, flexible, reliable, responsive, self-motivated, able to multi-task and work both independently and in a team environment, and under deadline pressures.
- Contract administration experience is a plus.
- Strong attention to detail and excellent organizational skills required.
- Candidate will be capable in Microsoft Word, Excel, Outlook, and Teams
Cosco Fire Protection, Inc., is an Equal Opportunity Employer. Applications are encouraged from all persons regardless of their race, color, national origin, ancestry, sex, gender identity, marital status, domestic-partner status, religious creed, medical/physical/mental condition, sexual orientation, Veteran status, or age. NOTE: A drug screen and criminal background check may be required for Cosco applicants