Dealership Vehicle Clerk/Processor

As a Dealership Vehicle Clerk/Processor, you’ll play an important role in the dealership’s accounting and vehicle operations. You’ll work closely with our Finance, Accounting, Sales, and Titling teams to ensure vehicle sale documents are complete, funded, posted correctly, and followed through to completion.

This position is an entry level and is ideal for someone who is highly organized, detail-oriented, dependable, and has a strong sense of urgency. You’ll be responsible for reviewing paperwork, posting deals and funding, following up on outstanding items, and keeping schedules and documentation accurate.

Key Responsibilities:

• Work closely with the Finance Department to process and finalize vehicle deals
• Review new and used vehicle deals to ensure all required documentation is complete and accurate, including signatures, driver's licenses, insurance, and other required paperwork
• Pull and post funding notices daily from banks and financial institutions
• Post new and used vehicle deals into our accounting system
• Submit payoffs on incoming trade vehicles and follow up on titles and/or lien releases
• Follow up on missing titles and other outstanding vehicle documentation
• Maintain and clean accounting schedules
• Submit manufacturer rebates and ensure all required documentation is complete
• Process off-the-street vehicle purchases
• Research and follow up on missing information or discrepancies
• Communicate with Finance, Sales, Titling, Accounting, banks, manufacturers, and other departments
• Other miscellaneous duties as assigned

Hours:

Monday–Thursday: 7:30 AM–5:30 PM
Friday: 7:30 AM–11:30 AM
Month End: Schedule may vary on the first working day of the month.

Requirements:

• Excellent organizational and time management skills
• Strong attention to detail and accuracy
• Ability to work independently and as part of a team
• Strong follow-up skills and ability to keep open tasks moving toward completion
• Ability to handle multiple competing priorities efficiently and effectively
• Strong sense of urgency and understanding of deadlines
• Comfortable working with numbers, paperwork, and financial information
• Strong communication skills
• Ability to manage confidential information with integrity
• Versatile and willing to adapt to change in a fast-paced environment
• Positive attitude and professional demeanor
• Previous automotive, dealership, accounting, billing, or administrative experience is preferred but not required
• CDK experience is a plus
• Accounting knowledge is a plus

What We’re Looking For:

We are looking for someone who takes ownership of their work and doesn't let things fall through the cracks. This position requires someone who can spot missing information, follow up until it is resolved, stay organized, and consistently meet deadlines.

If you are a positive, dependable person who enjoys staying busy and takes pride in getting the details right, we’d like to meet you!

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• Do you have previous experience working with paperwork, data entry, billing, or administrative tasks?
• What do you consider your biggest strength in a work setting, and what is one area you are currently working to improve?
• Are you able to stay organized and complete your daily tasks accurately while being interrupted and handling multiple priorities?

Work Location: In person

Salary : $36,122 - $45,949