Office Manager

Job Summary

We are seeking an energetic and highly organized Office Manager to oversee daily administrative operations and ensure the smooth functioning of our office environment. This pivotal role involves managing office procedures, coordinating communication, and supporting team members to foster a productive and welcoming workspace. The ideal candidate will demonstrate exceptional organizational skills, technical proficiency, and a proactive attitude to keep the office running efficiently and effectively.

Responsibilities

• Manage front desk operations, including greeting visitors and vendors, answering phone systems, and directing calls with professional phone etiquette.
• Oversee office supplies inventory, procurement, and filing systems to maintain organization and accessibility.
• Coordinate calendar management and scheduling for techs weekly, meetings, appointments, and events using productivity software such as Microsoft Office and Quickbooks online.
• Perform data entry tasks with accuracy using spreadsheets, word processing, and other productivity tools; ensure all records are up-to-date and properly maintained.
• Provide excellent customer service by supporting client communication, handling inquiries, and assisting with administrative needs.
• Support bookkeeping activities by utilizing QuickBooks for invoicing, expense tracking, job costing, estimates and invoicing.
• Assist with clerical duties such as proofreading documents, managing correspondence, and ensuring timely completion of administrative tasks.

Requirements

• Proven experience in office management or administrative roles with a strong background in clerical support.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook),Quickbooks online, and data entry software.
• Familiarity with QuickBooks or similar accounting software is highly desirable.
• Excellent organizational skills with the ability to multitask effectively in a fast-paced environment.
• Strong communication skills, both verbal and written; bilingual abilities are a plus.
• Experience managing phone systems and front desk operations with professionalism.
• Helping with invintory and loading the vans for the techs sites that day.
• Demonstrated computer literacy including familiarity with spreadsheets, word processing, and productivity software.
• Ability to handle confidential information discreetly while maintaining high levels of accuracy in proofreading and document management. Including but not limited to all HR duties.
• Personal assistant experience or calendar management skills are advantageous for supporting executive needs.
• Exceptional time management skills combined with a proactive approach to problem-solving to ensure operational efficiency.

This role offers an exciting opportunity to be at the heart of our organization’s daily success! We value energetic individuals who thrive on organization, communication excellence, and providing outstanding support to our team. Join us in creating a vibrant workplace where your skills will make a meaningful impact every day!

Pay: $20.00 - $22.00 per hour

Expected hours: 40.0 per week

Application Question(s):

• Are you able to work alone to complete the tasks set for you.

Experience:

• Office management: 1 year (Required)

Ability to Commute:

• Shellsburg, IA 52332 (Required)

Work Location: In person

Salary : $20 - $22