Billing Clerk-Modoc

The primary function of the Billing Clerk position is to complete assigned fuel billings, as well as verifying and reconciling fuel invoices and other standard customer service functions. This is a Non-Exempt position reporting to the department manager.

Verify 3rd party BOL were billed on a customers account or commissions

Verify BOL are in accounting software with correct gallons using BOL history inquiry

A/P fuel vendor invoice data entry

Enter invoices from fuel vendors into accounting software

Attach or pickup BOL to the invoices

Verify taxes, pickup points, gallons, products and price against fuel vendors invoice and verify with in office support tools

Proficiency in administrative and documentation procedures

Research invoice discrepancies

Assist with month end duties

Miscellaneous billing as required

BOL Inventory entry into accounting software

Freight Billing

Assist with commissions as needed

Coordinate with internal departments and/or supervisor(s) to find solutions and resolve matters

Must demonstrate patience when communicating with customers and co-workers

Knowledge of customer services ethics, principles and procedures

Able to handle high stress situations and frequent interruptions

Regular and reliable attendance and presence at work

Regular interaction with peers on-site, including face-to-face meetings and spontaneous conferences

Interacts with customers via telephone, email, or in person to provide support and information on products or services.

Versatile and willing to adapt to a situation with a customer

Maintain records of interactions with the customers in an orderly manner

Assist in separating and dispersing mail

Prepare deposits

Operate in a constant state of alertness and safe manner

Follow company quality, safety and environmental guidelines as well as employee handbook policies

Perform any duties as may be assigned

High School Diploma or equivalent and 2 years of related experience

Must be articulate and a confident communicator

Extremely efficient and accurate with data entry, Proficient in MS applications

Pass 7-year criminal background check

This job description indicates the general nature of the work and essential functions expected to be performed by employees within this position. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. The job description will be reviewed periodically as duties and responsibilities change with business necessity.