What are the responsibilities and job description for the Office Assistant position at Corporate Modular Services?
About the Company
Corporate Modular Services (CMS) is a corporate interior design and construction company with over 20 years of experience supporting small businesses, large corporations, and commercial clients with office design, construction, furniture installation, relocation services, and facility support solutions. We pride ourselves on providing exceptional customer service, operational support, and quality project execution from start to finish.
We are currently looking for a motivated and organized Office Assistant / Project Coordinator to join our team. This is a great entry-level opportunity for someone looking to grow within operations, project coordination, and the commercial interiors/construction industry.
Position Overview
This role will support the day-to-day operations of the office and assist with managing projects from start to finish. The ideal candidate is organized, proactive, detail-oriented, and eager to learn in a fast-paced environment. Training will be provided.
Responsibilities
- Assist with project coordination and daily office operations
- Prepare and send quotes, invoices, and project documentation
- Coordinate with vendors, clients, and internal teams
- Assist with scheduling deliveries, installations, and service appointments
- Follow up on project confirmations, paperwork, and updates
- Request and track Certificates of Insurance (COIs)
- Maintain organized project files and operational records
- Provide administrative support to management and project teams
Qualifications
- High school diploma required
- 1–2 years of office or administrative experience preferred
- Strong communication and organizational skills
- Ability to multitask and work in a fast-paced environment
- Experience with Google Workspace, Microsoft Excel, and QuickBooks preferred
- Willingness to learn and grow within the company
Schedule
Monday–Friday
8:30 AM – 5:00 PM
No weekends
Compensation
$20–$24/hour depending on experience
Benefits
- Partially company-paid medical, dental, and vision insurance
- Life insurance
- Pet insurance
- Employee Assistance Program (EAP)
- Paid Time Off (PTO) accrual
- Paid sick leave in accordance with California law
- Monday–Friday schedule with no weekends
We are looking for someone with a positive attitude, strong work ethic, and a willingness to grow with the company long-term.
Salary : $20 - $24