What are the responsibilities and job description for the Event Coordinator position at Corporate Learning Network?
Company: Corporate Learning Network
Position: Event Coordinator
Compensation: $42,000 - $55,000
Benefits: Medical, Dental, Vision, 401k
Location: Hybrid Downtown Tampa
Type: Full-time, permanent (Monday - Friday 9:00-5:00)
About the Corporate Learning Network:
(www.corporatelearningnetwork.com)
Corporate Learning Network aims to provide more than 20,000 senior level learning/training executives with content, live conferences, CLO Exchanges and online events that produce measurable business-driven results. To help learning executives supply the required knowledges that enable their organization's workforce to achieve continuous productivity improvement & purposeful innovation—the two key drivers of corporate wealth.
Back in 1993, IQPC created the first-ever conference on How to Launch & Manage a Corporate University. Eventually, that conference morphed into Corporate University Week, accompanied by a series of smaller conferences on specific learning topics e.g. Learning Analytics and Learning Spaces
Role Responsibilities: The event coordinator role is expected to manage all end-to-end facets of the event planning process. This includes, but is not limited to:
- Planning the event layout and design.
- Managing the event venue (including catering, security, room sets, and AV.)
- Coordinating staffing, lodging, and transportation.
- Planning expo services such as shipping, rigging, electrical, and furniture.
- Owning day-of event delivery.
- Managing relationships with third-party vendors and exhibitors.
Other Responsibilities:
- Preparing, presenting, and managing multi-million-dollar event budgets. This includes effectively controlling & and negotiating costs to ensure maximum level of profitability without trading in overall value.
- Collaborating with the marketing team on the event design and branding including print materials and signage.
- Presenting concepts for event design and experience to the Production team and other event stakeholders.
- Liaising with the Sponsorship team to ensure all sponsor deliverables are fulfilled.
- Providing excellent customer service to sponsors including staying in close and regular contact with sponsors.
- Setting up and importing data into the event’s platform (Bizzabo.)
- Hiring and managing 3rd party vendors & and temporary staff.
- Arranging travel and lodging for staff, 3rd party vendors, and guests.
- Management of VIP celebrity speakers and guests.
- Working with the show decorator or general contractor to run a seamlessly operated expo floor.
A successful candidate has…
- Bachelor's degree in Event Management, Hospitality Management, Marketing, or related field.
- 3 years of event coordination or hospitality experience. Prior coordination experience in conventions, conferences, or trade shows is highly valued.
- A track record of excellent financial management abilities with successful cost control.
- Exceptional communication skills with the confidence to converse with senior decision-makers.
- Strong negotiation skills.
- the ability to be a self-starter.
- Outstanding organizational, prioritization, and time management skills with a focus on managing multiple complex projects simultaneously within a fast-paced environment with tight deadlines.
- The ability to perform well under pressure and be an effective decision-maker.
- A high level of self-motivation and a strong work ethic.
- The ability to work independently or as part of a team.
- Expert computer skills with programs such as the Microsoft Office Suite, particularly Excel; general office technology skills are required (PC, Microsoft Suite, CRM, LinkedIn.)
- Willingness to work long hours and on weekends and/or public holidays.
Benefits:
- Generous PTO, sick days, well-being days package.
- Comprehensive benefits package including medical, dental, vision, FSA/HSA, commuter benefits, and 401K.
- Ongoing team training and individual development programs.
- Supportive and transparent pathway for career progression upwards and across departments.
- Flexible work hours.
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