What are the responsibilities and job description for the Operations Assistant position at Corporate Interiors, Inc.?
Description
The Operations Assistant is responsible for overseeing all administrative activities that support scheduling, installation and warehouse teams on a day-to-day basis. This position requires a high level of detail and organization along with an exceptional time management ability.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Corporate Interiors is a customer-focused organization specializing in workplace environments. From our foundation in 1985, our shape, progression and prosperity have been formed by listening to the marketplace and understanding the strategic direction of the clients we serve.
Corporate Interiors is widely recognized as the largest re-manufacturer of office furniture in the Philadelphia Region. The Company partners with clients to provide inspirational workplace environments. This encompasses an extensive collection of workspace furniture solutions; architectural solutions; custom millwork; flooring; audio visual integrations; comprehensive in-house design and project management capabilities; and manufacturer of eco-friendly new furniture.
Corporate Interiors offers industry leading benefits to eligible employees, including:
Medical, Dental, and Vision Insurance
Company Paid Life Insurance
Company Paid Disability Insurance
Paid Time Off
Paid Holidays401(K) and Profit-Sharing Plan
And more! Check out our benefits offerings on our careers page.
EOE/AA Employer/Veteran/Disabled. Corporate Interiors is committed to providing a work environment that is free from unlawful discrimination and harassment in any form. Corporate Interiors will make reasonable accommodations for qualified individuals with disabilities unless doing so would result in an undue hardship. If you are interested in applying for employment and feel you need a reasonable accommodation pursuant to the ADA, you are encouraged to contact us at hr@corporate-interiors.com or 302-323-9100.
The Operations Assistant is responsible for overseeing all administrative activities that support scheduling, installation and warehouse teams on a day-to-day basis. This position requires a high level of detail and organization along with an exceptional time management ability.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Enters all timesheets for installation, warehouse, service accounts, and subcontractors
- Reviews sub-contractor invoices for accuracy and completeness
- Flags all overtime and reviews with the Installation Manager for accuracy, reporting and completeness
- Verifies that time entered on warehouse and admin order numbers are accurate
- Completes Bi-weekly audits and reviews payroll with the Installation and Warehouse Managers
- Reviews completeness and clarity, accuracy of time, order numbers, and non-billable reason code documented
- Reviews and assigns responsible party for delivery tickets not returned bi-weekly
- Daily review of the Hedberg delivery ticket report and monitors the installation crews for completeness and scheduling team for accurately assigning the order/ lines scheduled
- Runs the delivery ticket not returned report, to keep on track for month end close out
- Uploads all discrepancy reports, pictures, and any critical job related information to the order
- Works closely with the Installation and Warehouse Manager, the scheduling team, and any other departments that need complete information to process timesheets and or paperwork
- Monthly review of all the fuel receipts and EZ-pass statements
- Truck/ van maintenance and truck/van spreadsheet management
- Reviews invoice repairs and makes the necessary recommendations
- Maintains an accurate drivers record file
- Enters labor chargeback for Steelcase through I-Village laser process
- Admin timesheets
- DTA’ing
- Pick tickets
- Delivery tickets
- Fleet Admin
- Maintain driver files
- High School Diploma/GED.
- Minimum 1 year support/operations experience.
- Proficiency in basic computer software platforms, including MS Office Suite and Adobe products.
- BA/BS degree in business or related field preferred.
- Displays solid interpersonal skills and works well in a team environment.
- Excellent problem-solving skills, organizational, and administrative skills; ability to follow through in a multi-task organization.
- Uses clear and professional communication, both verbal and written.
Corporate Interiors is a customer-focused organization specializing in workplace environments. From our foundation in 1985, our shape, progression and prosperity have been formed by listening to the marketplace and understanding the strategic direction of the clients we serve.
Corporate Interiors is widely recognized as the largest re-manufacturer of office furniture in the Philadelphia Region. The Company partners with clients to provide inspirational workplace environments. This encompasses an extensive collection of workspace furniture solutions; architectural solutions; custom millwork; flooring; audio visual integrations; comprehensive in-house design and project management capabilities; and manufacturer of eco-friendly new furniture.
Corporate Interiors offers industry leading benefits to eligible employees, including:
Medical, Dental, and Vision Insurance
Company Paid Life Insurance
Company Paid Disability Insurance
Paid Time Off
Paid Holidays401(K) and Profit-Sharing Plan
And more! Check out our benefits offerings on our careers page.
EOE/AA Employer/Veteran/Disabled. Corporate Interiors is committed to providing a work environment that is free from unlawful discrimination and harassment in any form. Corporate Interiors will make reasonable accommodations for qualified individuals with disabilities unless doing so would result in an undue hardship. If you are interested in applying for employment and feel you need a reasonable accommodation pursuant to the ADA, you are encouraged to contact us at hr@corporate-interiors.com or 302-323-9100.