What are the responsibilities and job description for the Administrative Assistant position at Corporate Health Testing & Safety Services?
Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, enhance productivity, and ensure seamless communication across departments. The ideal candidate will bring energetic enthusiasm, exceptional organizational skills, and a proactive attitude to help us achieve our goals. Your expertise in office management, customer service, and technical proficiency will be instrumental in creating an efficient and welcoming environment for both staff and visitors.
Responsibilities
- Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
- Perform data entry and maintain accurate records using spreadsheets, Word processing, and productivity software
- Coordinate scheduling, meetings, and appointments to optimize office workflow
- Oversee office supplies inventory, place orders as needed, and ensure the smooth functioning of office equipment
- Support bookkeeping tasks by assisting with QuickBooks entries and basic financial record keeping
- Handle clerical duties such as filing, proofreading documents, and preparing correspondence
- Provide excellent customer support by addressing inquiries promptly and professionally while maintaining positive client communication
Qualifications
- Proven experience in office management or administrative support roles with a strong background in clerical tasks
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and data entry processes
- Technical proficiency with computer literacy including typing speed, proofreading skills, and familiarity with productivity software
- Experience using multi-line phone systems and practicing effective phone communication and etiquette
- Bilingual abilities are a plus to assist diverse client needs effectively
- Strong organizational skills with excellent time management capabilities to prioritize tasks efficiently
- Previous experience with front desk responsibilities, customer service, or personal assistant roles is highly desirable
- Knowledge of QuickBooks or similar accounting software is advantageous
Join us to be part of a vibrant team dedicated to excellence! We value energetic professionals who thrive in fast-paced environments and are eager to contribute their skills toward our shared success. This paid position offers a rewarding environment where your organizational talents will make a real difference every day!
Pay: $20.00 - $22.00 per hour
Benefits:
- Health insurance
Work Location: In person
Salary : $20 - $22