What are the responsibilities and job description for the Office Manager / Project Administrator position at Corona Construction llc?
Position Overview:This role is responsible for managing office operations and supporting active construction projects. You will be working directly with ownership, field crews, subcontractors, and clients to keep jobs organized, documented, and moving forward.
Key Responsibilities:
- Manage daily office operations and communication (calls, emails, scheduling)
- Prepare and track estimates, proposals, and project documentation
- Handle invoicing, accounts payable/receivable, and lien documentation
- Collect and manage subcontractor paperwork (W-9s, COIs, contracts, licenses)
- Assist with project coordination, scheduling, and progress tracking
- Organize and maintain job files, permits, and compliance documents
- Support bank draw processes (collecting invoices, photos, and documentation)
- Coordinate with suppliers, subcontractors, and clients
- Assist with payroll and internal tracking as needed
Requirements (Must Have):
- Prior experience in a construction office or project admin role
- Strong understanding of construction workflows and documentation
- Experience handling subcontractor compliance (COIs, W-9s, contracts)
- Familiar with invoicing, job costing, and basic bookkeeping
- Proficient in Microsoft Office (Excel, Word, Outlook)
- Highly organized, detail-oriented, and able to manage multiple projects
- Strong communication skills and ability to work in a fast-paced environment
- Experience with QuickBooks or similar accounting software
- Familiarity with construction scheduling and project tracking
- Experience working with GCs, subs, and permitting processes
Corona Construction LLC is a family-run residential construction company specializing in concrete, excavation, grading, and site development services throughout Northern Utah. We focus primarily on residential foundations, flatwork, custom homes, patios, driveways, retaining walls, RV pads, and subdivision work, with occasional light commercial projects.
Our company takes pride in delivering high-quality workmanship, maintaining organized and professional job sites, and building long-term relationships with homeowners, builders, and subcontractors. We operate in a fast-paced, team-oriented environment where hard work, accountability, and attention to detail are highly valued.
At Corona Construction, we believe in creating opportunities for growth and investing in team members who take pride in their work and want to build a long-term career in the construction industry.
Our company takes pride in delivering high-quality workmanship, maintaining organized and professional job sites, and building long-term relationships with homeowners, builders, and subcontractors. We operate in a fast-paced, team-oriented environment where hard work, accountability, and attention to detail are highly valued.
At Corona Construction, we believe in creating opportunities for growth and investing in team members who take pride in their work and want to build a long-term career in the construction industry.
Salary : $24 - $30