Louisiana Operations Coordinator

POSITION OVERVIEW

Cornerstone seeks a full-time professional to support our client accounts. All individuals in our Baton Rouge office manage a variety of administrative tasks and support one another in client service activities. Additionally, administrative tasks are necessary to support both new and existing government relations clients. This position is based in our Baton Rouge, Louisiana office.

This position is responsible for several client service, administrative, and direct advocacy tasks, including, but not limited to:

Executive & Administrative Support

• Manage executive calendars, scheduling, and meeting logistics
• Coordinate office administration, compliance filings, billing support, and vendor relationships
• Track and follow up on internal and client action items

Client Communications

• Prepare, proofread, and distribute client newsletters, legislative updates, memorandums, and reports
• Ensure all client-facing communications are accurate, polished, and professional

Legislative Monitoring & Reporting

• Track legislation, committee activity, bill actions, and regulatory developments
• Provide timely legislative updates and reports to client teams
• Support legislative research and monitoring efforts during session

Event & Meeting Coordination

• Coordinate client visits, meetings, receptions, fundraising events, and Capitol Day activities
• Manage logistics including scheduling, venues, accommodations, and event support

Office Management

• Maintain a professional, organized, and client-ready office environment
• Serve as a welcoming and polished representative of the firm

COMPETENCIES

Key qualities for candidates in this position include:  

• Proactiveness: Works independently in a busy environment
• Flexibility: Able to work early mornings and evenings during Legislative Session
• Dependability: Arrives to work on time, follows instructions, pays strong attention to detail, responds promptly, and solicits feedback to improve performance
• Adaptability: Able to adapt to changes in the work environment on a day-to-day basis, manage relationships with multiple client service professionals in the office, and juggle schedules to organize competing priorities
• Time Management: Thrives in a fast-paced environment and can manage competing priorities
• Communication: Possess strong written and verbal communication skills; and
• Teamwork: Able to work within a team, is approachable, and willing to help others.

KEY REQUIREMENTS

The ideal candidate will have:

• 3 years of experience in executive support, office management, legal administration, government affairs, or a related field.
• Familiarity with Louisiana government, the legislative process, and ethics reporting is preferred.
• Flexibility to accommodate the demands of the legislative session, including occasional early mornings and evenings.
• Exceptional writing, proofreading, and communication abilities.
• Strong organizational skills with the ability to manage competing priorities and deadlines.
• Ability to work independently, exercise sound judgment, and adapt to changing priorities.
• Proficiency with Microsoft 365, Adobe Acrobat, project management tools, and virtual collaboration platforms.