Property Management Assistant

Overview
Join our dynamic property management team as a Property Management Assistant! In this energetic role, you will be the backbone of our property operations, ensuring smooth daily functions and exceptional resident experiences. Your proactive approach and attention to detail will help maintain property standards, support leasing activities, and uphold compliance with housing regulations. This position offers a fantastic opportunity to develop your skills in property management, customer service, and administrative excellence within a vibrant, fast-paced environment.

Duties

• Assist with property leasing processes, including showing units, processing applications, and coordinating move-ins and move-outs to ensure seamless transitions for residents.
• Manage tenant communications via phone, email, and in person, providing outstanding customer service and resolving inquiries promptly.
• Support lease administration by preparing contracts, amendments, and legal documentation while ensuring compliance with Fair Housing regulations and landlord-tenant laws.
• Maintain accurate data entry in property management software such as Yardi or OneSite; update resident records, rent payments, and maintenance requests efficiently.
• Coordinate property maintenance activities by scheduling repairs, conducting inspections, and liaising with vendors to uphold property standards.
• Assist with rent collection efforts, including processing payments through various channels and following up on delinquencies with tactful negotiation skills.
• Support compliance efforts related to LIHTC (Low-Income Housing Tax Credit), Section 8 housing programs, and other affordable housing initiatives.
• Manage filing systems for legal documents, contracts, inspection reports, and maintenance logs to ensure organized recordkeeping.
• Handle conflict management situations professionally by mediating tenant concerns or disputes while maintaining positive relationships.
• Contribute to facilities management tasks such as CMMS (Computerized Maintenance Management System) updates and basic office administration duties like data entry and filing.
• Must have own vehicle and willing to drive to multiple property locations.

Experience

• Proven administrative experience within property management or real estate environments is highly preferred.
• Familiarity with property management software such as Yardi or OneSite enhances efficiency in daily operations.
• Knowledge of LIHTC programs, Section 8 regulations, Fair Housing laws, landlord-tenant law, and legal administrative procedures is essential for compliance and effective support.
• Prior experience in customer service roles demonstrates strong communication skills and the ability to handle diverse resident interactions positively.
• Experience in property leasing, sales techniques including upselling amenities or services, conflict resolution, negotiation of contracts, and facilities management will set candidates apart.
• Office experience involving data entry, filing systems, phone etiquette, and general administrative tasks is crucial for success in this role.
• A background in real estate administrative functions combined with excellent organizational skills will enable you to thrive here. This role is paid — offering a rewarding opportunity to grow your career in property management while making a tangible difference in residents’ lives! We seek motivated individuals eager to bring energy and professionalism to our team who are committed to delivering exceptional service every day.
• Job is considered independent contractor job

Job Type: Part-time

Pay: $23.00 per hour

Expected hours: 25 – 30 per week

Work Location: In person

Salary : $23