Project Manager

Position Summary

The Project Manager is the first responsible leader for the commercial controls, and operational execution of assigned projects. This role owns the project from the execution of the contract through closeout, including scope buyout, material procurement, supplier coordination, schedule management, labor resources, risk management, change-order administration, client communication, and overall project delivery. Once work is awarded, the Project Manager partners closely with field leadership, design partners, subcontractors, vendors, and the client to deliver a safe, high-quality project that meets schedule, budget, and client expectations.

This position requires a disciplined, humble, and highly organized leader who communicates clearly, listens well, and follows through with urgency and professionalism.

What Success Looks Like

Safety

Work is planned and executed with zero compromises to safety, full compliance with applicable regulations, and a culture of care for employees, subcontractors, vendors, clients, inspectors, and the surrounding community.

Schedule

Project milestones, procurement activities, and completion dates are actively managed and achieved in accordance with the contract and project schedule.

Quality

Work is delivered to the required standard with strong field coordination, minimal punch-list disruption, and reduced warranty exposure.

Client Experience

Communication is proactive, transparent, and solution-oriented so that owners, design teams, and stakeholders remain informed and confident throughout the life of the project.

Financial Performance

Budgets are controlled, change management is documented, billing is accurate, and the project meets expected gross profit or fee targets.

Core Responsibilities

Project Planning and Schedule Management

·     Develop and maintain project schedules in collaboration with field leadership and align them with contract requirements, procurement milestones, and budget assumptions.

·     Prepare and maintain procurement logs to ensure long-lead materials, vendors, and subcontractors are engaged on time.

·     Coordinate schedules and responsibilities across architects, designers, engineers, subcontractors, suppliers, inspectors, and internal teams.

·     Conduct regular project meetings and provide progress updates regarding cost, timeline, risks, and next steps.

Client, Design Team, and Stakeholder Management

·     Build and maintain positive working relationships with clients, design teams, subcontractors, vendors, and internal stakeholders.

·     Lead owner or client meetings and ensure decisions, action items, and outstanding issues are documented and followed through.

·     Communicate scope clarifications, schedule updates, change-order requests, and project status in a timely and professional manner.

·     Promote a collaborative team approach that supports satisfaction, trust, and successful project outcomes.

Commercial Controls, Contracts, and Change Management

·     Draft and submit budgets based on the scope of work and resource requirements, and manage project costs to budget.

·     Support the preparation, execution, and administration of contracts and subcontracts.

·     Negotiate, price, and document change orders in accordance with contract terms, and ensure full backup and approvals are received.

·     Prepare, review, or approve pay applications and related billing documentation as required.

·     Manage all scope, schedule, and cost impacts with appropriate notice, documentation, and internal visibility.

Subcontractor, Supplier, and Vendor Management

·     Identify the most suitable subcontractors, suppliers, vendors, and materials for each project.

·     Solicit multiple bids where appropriate, conduct scope reviews, and compare proposals for completeness, qualifications, and value.

·     Negotiate pricing and commercial terms to secure the best value while protecting quality and schedule.

·     Maintain strong vendor and subcontractor relationships and an organized contact directory.

·     Coordinate subcontractor and supplier performance through procurement, execution, and closeout.

Risk, Quality, Compliance, and Field Coordination

·     Obtain or coordinate permits, approvals, and other regulatory prerequisites required for construction.

·     Conduct risk assessments, develop contingency plans, and proactively manage project constraints or delays.

·     Ensure work is performed in compliance with contract documents, building codes, safety requirements, and applicable regulations.

·     Make regular site visits to monitor progress while collaborating with the field operations manager.

·     Address issues quickly by gathering facts, involving the right people, and driving practical solutions.

Documentation, Technology, and Organization

·     Maintain complete and organized project files, including proposals, budgets, contracts, subcontracts, RFIs or RFPs, change orders, schedules, drawings, revisions, correspondence, and closeout documentation.

·     Use company software and technology effectively for estimating, tracking, reporting, documentation, and accountability.

·     Collect and manage key construction documents such as plans, blueprints, technical drawings, specifications, and field reports.

·     Produce clear reports, bid packages, meeting notes, and communications that support decision-making and risk control.

Leadership Expectations

·     Lead with humility, accountability, professionalism, and sound judgment.

·     Demonstrate strong communication, organizational, negotiation, and decision-making skills.

·     Foster collaboration and alignment across the project team and hold responsibilities and commitments accountable.

·     Represent the company well with clients, partners, and the field through consistent follow-through and integrity.

Qualifications

·     Experience in project management and minor estimating within construction.

·     Bachelor's degree in Building Construction, Construction Management, Civil Engineering, Architecture, or a related field preferred but not required.

·     Strong ability to read and interpret blueprints, specifications, drawings, and contract documents.

·     Proficiency in Microsoft Office and general construction or project management software.

·     Working knowledge of construction means and methods, budgeting, scheduling, procurement, negotiation, cost control, and contract administration.

·     Strong leadership, interpersonal, communication, analytical, and organizational skills.

·     High degree of familiarity with subcontract documents, commercial terms, and change management.

·     Detail-oriented mindset, positive attitude, and commitment to delivering an excellent experience for all stakeholders.

·     High personal integrity, ethical standards, and willingness to adopt new technologies and improve processes.

Physical and Work Environment Requirements

·     Ability to stand, walk, climb, and move safely through active construction sites and uneven terrain.

·     Ability to maintain situational awareness and attention to detail in changing field conditions.

·     Ability to manage multiple priorities, solve problems under pressure, and make informed decisions in a timely manner.

·     Regular travel between job sites, vendor or supplier locations, offices, and related project venues may be required.