Project Administrative Staff - Mid-and Jr. Level

Position Description

Provide administrative support to Integrated Program Office (IPO) including Construction, Engineering, Safety, and Program Delivery managers and team members. Support with the process improvement and daily operations and office logistics such as mail distribution, badging, onboarding, equipment and PPE orders, supplies, fleet management. Handle expense reimbursement, vendor coordination and kitchen duties as needed. Draft or contribute to meeting agendas, presentations, and reports. Assist in coordinating meetings, conference calls, professional meetings, and office events. Set up or utilize tracking, scheduling and control systems and procedures. Attend and document project meetings.
Assist with project status verification, procurement, and procedural compliance. Maintain document files/data bases. Coordinate production and delivery of project deliverables, documents, drawings, story boards, specs, etc. Collect compiles and analyses data in response to special requests. Filing, typing, scanning, printing, photocopying, binding, sending and receiving printed and electronic documents.

Qualifications:

• Proficiency with MS Office Suite, Word, Excel, PowerPoint
• Experienced with managing office equipment, meeting planning, and supplies ordering.
• Proven experience as an office administrator, office assistant, or relevant role.
• Excellent organizational and multitasking abilities. Strong communication and interpersonal skills. Proficient with office management duties, such as organizing, filing and retrieving electronic documents and routing for approvals and signatures.
• Basic familiarity with MS SharePoint / MS Teams / MS OneDrive. Familiarity with Visio Software, Power BI is a plus.

Degree Requirement for Position

• High School Diploma or GED; AA or
• Bachelor degree is preferred.
• If Degree is required, please provide details. Degree or certificate would be helpful: Business Administration, Office Administration, Construction Management, or Project Management

Position Location: 4 or 5 days per week; subject to increased number of days per client and
project policy.

Address: 1500 Whetstone Way, Baltimore (Ramparts Building)

Expected Position Start Date 4/14/2025 Through March 2026

Salary Range:

Junior: $48,500 to $55,385 YR
Mid-level: $72,441 to $80,589 YR