Corporate Secretary Legal Assistant

***No agencies or 3rd party Recruiters please. Thank you!***

Who we are:

Cornerstone Capital Bank is a new bank, with over $330 million in capital and $2 billion in total assets and arises from the combination of mortgage industry giant Cornerstone Home Lending and community banking standout Roscoe State Bank. You’ll be on the front end of working for an innovative large community bank that is a leader in mortgage lending and community banking and growing in middle-market commercial and real estate lending. 

We honor God by using our talents to make a positive difference in the lives of our Team Members, Clients, Shareholders, Communities, and the People who provide services to us.

Who we are looking for:

The Corporate Secretary Legal Assistant supports the Corporate Secretary function by managing corporate governance processes, maintaining entity and shareholder records, and coordinating Board of Directors activities. This role requires strong organizational skills, attention to detail, and the ability to handle confidential information in a fast-paced corporate environment.

• Location: Onsite daily in the Galleria Area of Houston, TX
• Travel: N/A

Key Responsibilities:

Enterprise Governance & Records Management

• Maintain the enterprise organizational structure and prepare/update organizational charts.
• Manage entity records, including formation documents, bylaws, and other corporate governance materials.
• Ensure accurate and up-to-date maintenance of corporate records and filings.
• Track and maintain corporate trademarks and related documentation.

Board of Directors Support

• Prepare and maintain the annual Board of Directors calendar.
• Manage Board calendars and materials within BoardVantage.
• Coordinate and post calendar invitations for Board meetings, committee meetings, and related events.
• Prepare, collaborate on, and distribute agendas, resolutions, and meeting materials for monthly and quarterly Board meetings.
• Draft and distribute Secretary Certificates and Corporate Resolutions following Board approval or as requested.
• Record, draft, and maintain minutes for Board and committee meetings.
• Maintain and update the corporate officer list.
• Track and provide documentation of policy approvals following Board meetings.

Shareholder Services

• Maintain shareholder ownership records and stock certificates.
• Keep shareholder contact information current and accurate.
• Coordinate with the transfer agent regarding shareholder transactions and stock transfers.
• Maintain records of equity awards, including RSUs and stock appreciation grants.

Executive Support

• Provide backup administrative support to executives as needed.

What you’ll need to be successful:

• Associate’s or bachelor’s degree in legal studies, Business Administration, or a related field preferred.
• 2 years of experience in corporate governance, legal support, or a similar role.
• Experience with board management systems (e.g., BoardVantage) preferred.
• Strong organizational, communication, and time-management skills.
• High level of discretion and ability to handle confidential information.
• Proficiency in Microsoft Office Suite and document management systems.
• Attention to detail and accuracy
• Strong organizational and multitasking abilities
• Effective written and verbal communication
• Ability to work independently and collaboratively
• Professional judgment and discretion

What we offer: 

Because we recognize and reward hard work, we offer a competitive salary, a full benefits package, and the potential for a performance-based bonus. 

What to do next: 

If Cornerstone sounds like the place for you (and if you have the qualifications, drive, and passion to match), we invite you to become a member of our winning team! And remember, once you're a part of our Cornerstone team, we'll continue to invest in you as a valuable asset to our company. As many of our team members can tell you, there's something special about working at Cornerstone.