Executive Aide - Riverhead, NY

The Executive Aide provides high-level administrative and operational support to the Executive Director. This position plays a critical role in ensuring the efficient coordination of the Executive Director’s schedule, communications, and priorities. The Executive Aide serves as a key liaison between the Executive Director and internal staff, government agencies, community partners, and stakeholders.

This role requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Executive Aide will support strategic initiatives, coordinate meetings and events, and assist with communications and relationship management, particularly with governmental and external partners.

Required Qualifications:

• Bachelor’s in Business Administration, Communications, Public Administration, or related field, or equivalent education, or experience relevant to the role of the position.
• Minimum of 3–5 years of experience supporting senior leadership or executives.
• Demonstrated experience managing complex calendars and scheduling in a fast-paced environment.
• Experience working with or alongside governmental agencies, elected officials, or public sector organizations.
• Support engagement with governmental agencies, including scheduling, documentation, and follow-up. 
• Manage and coordinate a complex and dynamic executive calendar, including scheduling meetings, prioritizing requests, and resolving conflicts.
• Serve as a primary point of contact between the Executive Director and internal/external stakeholders, including government agencies, elected officials, and community partners.
• Draft, review, and manage correspondence on behalf of the Executive Director, ensuring timely and professional communication.
• Support the Executive Director in tracking priorities, deadlines, and key initiatives.
• Coordinate logistics for meetings, events, and tours.
• Strong organizational, time management, and problem-solving skills.
• Facilitate communication and coordination across departments to support organizational goals.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and confidentiality.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and virtual meeting platforms.
• Ability to manage multiple priorities and adapt to changing needs.
• Ability to work independently and collaboratively.
• Assist with special projects and other duties as assigned.
• Ability to meet travel requirements associated with this position. A valid NYS driver's license with the ability to drive and driving record acceptable for agency insurance coverage are required.
• Ability to meet acceptable background check standards.
• Ability to work flexible hours which may include evenings and/or weekends, as appropriate.

Preferred Qualifications:

• Experience in a nonprofit, public sector, or Cooperative Extension environment.
• Familiarity with Suffolk County governmental structure and agencies.
• Experience supporting executive-level meetings, boards, or advisory groups.

POSITION DETAILS:

Salary:            $75,000 - $80,000 per year

Schedule:      EXEMPT – Reg: 40 Hours per week

No relocation or VISA Sponsorship available

HOW TO APPLY:

Review of applications will begin immediately. The position will remain open until a qualified pool of candidates is obtained.

Applicants need to:

Attach/upload a resume to the online application in either Microsoft Word or PDF format. Attach/upload a cover letter to the online application in either Microsoft Word or PDF format. Attach/upload contacts info for three references to the online application in either Microsoft Word or PDF format.

In the "Experience" section of your application, use the Paperclip icon to search for file(s) or use the "Drop Files Here" box to manually drag document(s) into your application. Once the application is submitted, you will not be able to change your submission or add attachments.

External Applicants: (including current employees of other Cornell Cooperative Extension Associations), please refer to the Applying for a Job (External Candidate) document for additional guidance.

Internal Applicants: Current employees of the Cornell Cooperative Extension Association indicated in this job posting are considered internal applicants; please refer to the Applying for a Job (Internal Candidate) document for additional guidance.

The Association may make reasonable accommodations to enable applicants to participate in the hiring process and employees to perform their essential functions. If you require an accommodation to participate in the selection process, you are encouraged to contact Cornell Cooperative Extension of Suffolk County Human Resources at (631) 727-7850 or via email at HR-CCESuffolk@cornell.edu

Cornell is an equal opportunity employer. For more information, visit hr.cornell.edu/eeo.