Mailroom & Facilities Assistant

Term: 3 month contract position

Location: Indianapolis, IN

Schedule: Monday - Friday 8:00am - 5:00pm

We are looking for a dependable and professional Administrative & Facilities Assistant to join our team. This role will have responsibilities in the mail center and serve as a backup as needed for the main receptionist.

The Office Administrator plays a key role in ensuring timely and accurate distribution of mail and small parcels. This position requires a friendly, service-oriented approach and the ability to maintain a professional and organized front office.

Mailroom Responsibilities:

• Processes and manages outgoing shipments using UPS for domestic and DHL for international shipments. LTL shipments.
• Prepares volume mailings such as invoices or newsletters.
• Frequently prepares packages for shipment under tight deadlines.
• Tracks shipped packages of high importance and ensured prompt delivery.
• Help employees by offering mail delivery instructions and packaging materials.
• Will collaborate with employees and vendors to distribute charges to the proper budget.
• Responsible for maintaining an adequate supply of shipping materials such as packing boxes, copier paper, and stationery.
• Receive incoming small parcels and LTL shipments, sort and prepare packages for delivery.
• Maintain SAP Strategic Partner address adds and changes.
• Administer the company's personal postage policy.
• Will assist the facilities team with rooms set up and flips when needed.
• On a need basis sit at the front desk and greet customers and callers.
• Deliver incoming small packages to the departments.
• Order office suppliers for the department all other needs for the department.
• Backup mail picked up from the post office.
• Room set-ups and furniture move assistance.
• Heavy dock items lifting, max 50 lbs.

Qualifications

• High school diploma/GED.
• 1 year mailroom experience.
• Possess excellent organization and customer service skills.
• Candidates should have the ability to accurately sort and deliver large volumes of mail, with the ability to lift parcel packages up to 50-pounds daily.
• Proficient with Outlook, Word, Excel, SAP experience a plus.
• Effective communication skills and the ability to effectively communicate with all levels of the organization.
• The successful incumbent must have a pleasant and courteous demeanor and be able to stay organized while managing multiple tasks.
• Previous experience working on computer systems with ability and desire to learn new systems required.