PreConstruction Manager

Job Description: Preconstruction Manager

Position Overview

The Preconstruction Manager oversees the entire preconstruction phase of projects, ensuring accuracy in cost estimation, coordination of trade partners, and alignment with project goals. This role involves managing a team, collaborating with stakeholders, and ensuring a seamless transition from preconstruction to the construction phase.

Reports To

• (Sr.) Preconstruction Manager: day-to-day operations, trade partner coordination
• Director of Preconstruction: strategic oversight, process alignment
  
  

Key Responsibilities

• Project Lead: Oversees all aspects of project communication, actions, deliverables, options, and estimates. Identifies potential challenges and develops mitigation plans. Coordinates seamlessly with the Senior Preconstruction Manager and ensures clear communication with Assistant Preconstruction Managers.
• Day-to-Day Project Management: Manages daily preconstruction tasks, including design team coordination, schedule management, and cost estimating. Takes complete ownership of estimate development and delegates tasks during kick-off meetings.
• Project-Specific Focus: Oversees bid processes, coordinates trade partners, and maintains project timelines for individual projects, typically managing several projects simultaneously.
• Scope Management: Oversees all project scopes and manages technical or high-risk scopes directly.
• Team Involvement: Collaborates with team members, focusing on project execution rather than mentorship or overarching team development.
• Client Communication: Works closely with clients to understand their goals and concerns, providing updates, value engineering options, and project adjustments to align with budgets and visions.
• Trade Partner Relationships: Maintains strong relationships with trade partners, consulting with them to obtain pricing feedback and relevant project information.
• Cost Estimating Abilities: Utilizes historical data to develop high-level cost models for early budgeting. Proficient in trade unit pricing, scope breakdowns, and conceptual estimating. Reviews trade partner proposals thoroughly, filling gaps as needed.
• Project Execution: Implements the project vision set by the Marketing team, interview team, and SPM. Ensures objectives are met through careful planning and resource allocation.
• Kick-Off Meetings: Leads estimate-specific kick-off meetings (SD, DD, CD, GMPs) while the SPM leads initial project kick-off meetings.
• Incorporating Contract Requirements: Meets with the SPM and Project Director (PD) to review contract notes and ensures requirements are incorporated into pricing.
• Operations Assignments: Leads the assignment of operations responsibilities for each estimate deliverable.
• General Conditions & Site Logistics: Supports the development of General Conditions estimates and site logistics needs.
• Options Analysis and Study: Analyzes and estimates conceptual cost options to guide early design. Communicates results through professional deliverables with trade partner feedback.
• Value Engineering: Develops scope options to address budget constraints while maintaining program integrity. Creates strategies to align design goals with financial realities.
• Professional Meeting Presence: Represents the company professionally in meetings, presenting complex information clearly and collaboratively. Demonstrates humility, self-awareness, and expertise.
• Risk Assessment Process: Leads the identification and evaluation of potential project risks during the preconstruction phase. Develops and implements risk mitigation strategies to address financial, logistical, and constructability concerns. Collaborates with stakeholders to ensure risks are documented, communicated, and managed effectively throughout the project lifecycle. Provides detailed risk assessments as part of project deliverables to support informed decision-making.
• Constructability Knowledge: Identifies potential constructability concerns, collaborates with trade partners and operations to resolve issues, and communicates solutions to the design team and clients.
• Market Trends & Cost Escalation Analysis: Monitors and analyzes market trends, material costs, and labor rates to identify potential impacts on project budgets. Develops strategies to address cost escalations and provides stakeholders with data-driven recommendations to maintain project feasibility and financial alignment. Collaborates with trade partners and procurement teams to gather real-time pricing feedback and adjust estimates accordingly.
• Long Lead Items: Identifies long lead items, creates logs, and develops schedule strategies to address timing challenges.
• Preconstruction and Design Schedules: Leads the development and management of preconstruction and design schedules, incorporating Lean practices.
• Reviewing Work Products: Reviews quantity takeoffs (QTO) and detailed breakdowns/unit costs prepared by APMs.
• Professional Deliverable Development: Produces professional deliverables such as estimates, Basis of Estimate (BoE), and PowerPoint presentations. Prepares and presents deliverables effectively to stakeholders. Leads presentations related to estimates and deliverables, as applicable.
• Project Deliverable Reviews: Reviews project deliverables with the SPM ahead of submission.
• Operational Coordination: Focuses on project-specific elements during the transition to operations, ensuring seamless handoffs.
• Training and Development: Conducts training courses for preconstruction workshops to develop team expertise.
  

Required Qualifications

• Minimum of 5 years of experience in preconstruction or related roles.
• Proficiency in construction management software (e.g., Bluebeam, Building Connected, Construct Connect).
• Strong organizational and leadership skills.
• Ability to manage multiple projects and deadlines simultaneously.
• Excellent communication and interpersonal skills.
  

Key Competencies

• Strategic Thinking
• Leadership and Collaboration
• Client Relationship Management
• Problem-Solving and Decision-Making
• Technical Expertise in Preconstruction