Administrative Assistant - Permitting & Compliance

Overview

Core States Group designs, builds, and manages programs and projects across North America and has been recognized on top lists throughout the architecture, engineering, and construction (A/E/C) industry. Established in 1999, the company offers integrated solutions with seamless continuity, and many of the world’s most notable brands count on Core States Group to deliver speed to market, cost certainty, and compelling design. With 23 offices across the United States and Canada, Core States Group is an industry powerhouse that drives innovation and improves everyday life for countless people across several markets, including Convenience, Distributed Generation, Financial, Grocery, Housing, Industrial, Restaurants, Retail, Semiconductor, Tribal, Zero-Emission Vehicle (ZEV) Infrastructure, and more. Visit us at www.core-states.com .

Summary Of Position

As an Administrative Assistant, supporting our Permitting & Compliance business unit, you will be assisting a team of project coordinators on projects all over the United States. If you're detail oriented and work well in a fast-paced environment, apply today!

Who You Are

You demonstrate strong communication and enjoy fostering strong relationships. You proactively seek opportunities to improve processes which offer better ideas, thus supporting innovation. You align with business objectives. You want to be part of a strong culture that is built upon respect and teamwork. You are professional, accountable, and committed to learning. You align with our Core Values of: Integrity, Service, Excellence, Innovation, Inclusion.

Responsibilities

• Demonstrate regular and punctual attendance
• Understand and efficiently follow both oral and written instructions
• Accurate keyboarding in preparing meeting minutes, spreadsheets, letters, memos and other documents, correct punctuation, spelling, grammar, and word usage
• Support the Team with administrative duties; reports, presentations, letters, deliver application packages to agencies and file management
• Deal with people tactfully and courteously in person and on the telephone; excellent telephone communication skills a must; effectively work with other employees and/or other departments
• Assist in research of City, County, State, permitting codes, application requirements, forms, and fees
• Make requests to the appropriate entities for site-specific information, including construction as-built records, utility plans, and archived reports
• Initiate, devise, and implement improved work methods and procedures to accomplish work assignments in a timely manner
• Demonstrate skill in the application of policies and procedures and to maintain client confidentiality
• Assist with preparing special reports, graphics, and/or other exhibits
• Review documents for clarity, accuracy, grammar, consistency, and fluency
  
  

Qualifications

• Bachelor's degree required
• Strong attention to detail, concentration, and flexibility (to switch between multiple tasks quickly as needed)
• Interpersonal excellence
• Perform required duties accurately and in an efficient manner
• Excellent time management skills
  
  

Team

You will work with a team of other Permitting & Compliance professionals.

Work Location:

This role is based out of our Kent, WA office.

Please note that this is a full-time in-office position.

Benefits

• COMPENSATION – Competitive wages and bonus programs
• RETIREMENT – We offer a great 401(k) match to help you invest in your future and grow your retirement savings with confidence.
• HEALTHCARE – Excellent health benefits, life insurance options, and supplemental benefit options, giving you the flexibility to choose the coverage that best fits your needs and lifestyle.
• VACATION – Generous PTO time to help you recharge, relax, and maintain a healthy work-life balance.
• PERKS – Team wellness challenges, Costco membership reimbursement, half-day Fridays during summer months much more!
• WORK-LIFE BALANCE – A flexible work environment that supports a healthy work-life balance, whether you’re in the office, working remotely, or somewhere in between.
• PAID PARENTAL LEAVE – Four weeks of fully paid parental leave to give you time to bond with your new addition and support your growing family.
• TUITION REIMBURSEMENT – Advance your education with support! We offer tuition reimbursement to support your learning journey.
  
  

Note: Please do not be concerned if you do not meet every requirement. At Core States we are dedicated to building a diverse and inclusive workplace, so if you are excited about this role but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

This position will remain open until it is filled.