Administrative Assistant

Full-Time Administrative Assistant

Full-Time | Hoboken, NJ | 35–40 hrs/week

About Core Management Partners-

Core Management Partners is a Hoboken-based property management company operating across

Hudson County. We manage a growing portfolio of 60 doors — including HOA communities,

multifamily rentals, individual condo units, & commercial units — and are known for responsive, hands-on service. We're a small, fast-moving team and we're looking for someone reliable who can help keep operations running smoothly.

Role Overview

This is a part-time administrative support role working directly with the owner. You'll be involved in the day-to-day operations of a busy property management company. Handling communications, organizing documents, coordinating vendors, and keeping things on track. No two days are exactly the same, and we need someone who's comfortable with that.

What You'll Be Doing-

•Drafting and sending emails, letters, and notices to residents, vendors, and board members

•Organizing and maintaining property records, contracts, and documents

•Scheduling and coordinating with vendors, contractors, and service providers

•Tracking open maintenance requests and following up to ensure completion

•Assisting with preparation of HOA meeting materials and board correspondence

•Handling a high volume of inbound and outbound calls — this role is phone-heavy and

requires someone comfortable being on the phone throughout the day

•Supporting lease renewals, move-in/move-out coordination, and tenant onboarding

•Conducting move-out inspections at local Hoboken properties after tenant vacates —

documenting unit condition, photographing findings, and reporting back to management

•Entering data into property management and accounting systems

•Running occasional local errands in Hoboken /Jersey City as needed

What We're Looking For-

•Comfortable on the phone — you'll be making and receiving calls constantly, and you need

to be confident, clear, and professional with residents, vendors, and board members

•Highly organized and detail-oriented with the ability to juggle multiple tasks

•Comfortable with email, Google Workspace (Docs, Sheets, Drive), and basic Microsoft

Office

•Proactive and self-sufficient — you don't need to be micromanaged

•Discreet and professional when handling sensitive tenant or financial information

•Prior experience in property management, real estate, or a similar field is a plus but not

required

•Familiarity with Hoboken or Jersey City is a plus

Schedule & Compensation-

Hours: 35–40 hours per week, with some flexibility on scheduling. Availability during Core business hours (Mon–Fri) is expected, with occasional after-hours follow-up.

Compensation: To commensurate with experience.

Location: In-office, Hoboken, NJ. This is not a remote position specifically.

How to Apply-

Send your resume and a brief note about yourself to: Core Management Partners

Email: anthony@coremgmtpartners.com

Subject line: Full-Time Admin Application

We review applications on a rolling basis. Only candidates selected for an interview will be contacted.