Procurement Specialist

Procurement Specialist

Job Summary
We are seeking a highly skilled Procurement Specialist to join our team and support manufacturing programs through efficient procurement execution. This role is vital in ensuring timely sourcing, purchasing, and delivery of materials in a lean, manual supply chain environment. The ideal candidate will bring hands-on experience in industrial or manufacturing procurement, with the ability to operate independently and maintain rigorous documentation standards. If you are proactive, disciplined, and ready to contribute immediately, we encourage you to apply and become a key player in our dynamic team.

Responsibilities

• Obtain competitive quotations from established and new suppliers, identifying alternative sources when necessary.
• Prepare and issue purchase orders in QuickBooks, confirming order acknowledgments and delivery commitments.
• Source both catalog/COTS components and custom fabricated parts, including reading basic mechanical drawings for communication with fabrication suppliers.
• Maintain active follow-up on open purchase orders, including supplier confirmation, mid-lead-time check-ins, and proactive communication of potential delays.
• Identify early signs of delivery risks and develop recovery plans in collaboration with the Supply Chain Specialist.
• Reconcile open purchase orders in QuickBooks against the Excel BOM, ensuring alignment on quantities, part numbers, and revisions.
• Coordinate inbound shipment receipts, resolve discrepancies, and ensure proper PO closeout.
• Communicate with suppliers regarding delivery schedule changes, shortages, damages, and returns, escalating issues as needed.
• Maintain accurate purchase order records and supplier documentation in compliance with ISO standards.
• Support procurement process improvements and participate in weekly coordination meetings.

Requirements

• 5–10 years of procurement experience in manufacturing, industrial, marine, defense, or construction environments.
• Proven ability to buy both catalog/COTS components and custom fabricated parts, with comfort reading mechanical drawings.
• Prior experience with QuickBooks is highly preferred, as it is the primary purchasing system.
• Ability to work effectively in a lean, manual supply chain environment without ERP support, managing procurement from Excel-based BOMs.
• Strong organizational skills and disciplined follow-through to manage high volumes of purchase orders across multiple projects.
• Familiarity with electrical, electronic, or mechanical components and industrial supplier networks is advantageous.
• Excellent communication skills, with the ability to follow up professionally and assertively with suppliers.
• Self-directed, proactive, and capable of working in a small-team environment with limited support.
• U.S. Citizenship is required due to DoD contract work.
• On-site presence in Newport News, VA, with flexibility to visit multiple locations as needed.

Take the next step in your procurement career by applying now and joining a team committed to excellence in manufacturing and supply chain management.

Core Group Resources is the bridge that connects the maritime, marine offshore, oil & gas, petrochemical, and environmental industries. Our in depth knowledge of these fields can help you navigate these quickly expanding markets.

Core Group is actively assisting companies hiring top-notch marine engineers, operations, and commercial candidates with our expertise in these industries. Candidates seeking navigation into these industries, let us chart your career here. We have mapped out all verticals in this space and know where professionals are best poised for rapid career growth.

With strong projected growth in these sectors, now is the time to partner with the leading Houston-based recruitment firm of Core Group Resources.

We Offer:

Direct Hire, Executive Search, Contract Recruitment, and Recruitment Process Outsourcing

Contact us today to learn more about how we can partner with you. Email info@coregroupresources.com to get started.