Administrative Assistant to the Managing Director

The Administrative Assistant to the Managing Director provides high-level executive and administrative support to ensure the seamless operation of the Managing Director’s office. This role requires a proactive, detail-oriented professional who can manage competing priorities, maintain confidentiality, and serve as a key point of coordination across the organization.

The Administrative Assistant plays a critical role in optimizing the Managing Director’s effectiveness by managing complex schedules, coordinating internal and external communications, and supporting strategic and operational initiatives.

Key Responsibilities

• Manage and maintain the Managing Director’s calendar, including scheduling meetings, appointments, and travel arrangements
• Coordinate and prepare materials for meetings, briefings, and presentations, ensuring the Managing Director is well-prepared
• Serve as a primary liaison between the Managing Director and internal staff, external partners, and stakeholders
• Draft, review, and manage correspondence, reports, and official communications on behalf of the Managing Director
• Track action items, deadlines, and follow-ups to ensure timely execution of priorities and projects
• Maintain organized records, files, and documentation systems (electronic and physical)
• Support special projects, strategic initiatives, and cross-departmental coordination as assigned
• Exercise discretion and professionalism in handling sensitive and confidential information
• Assist in improving administrative processes and workflows to enhance operational efficiency

Core Competencies

• Exceptional written and verbal communication skills
• High level of attention to detail and accuracy
• Ability to manage multiple priorities in a fast-paced environment
• Sound judgment, professionalism, and discretion
• Strong interpersonal skills with the ability to interact effectively at all levels
• Proactive problem-solving mindset and ability to work independently

Qualifications

• Education: High School Diploma or equivalent required; Associate’s or Bachelor’s degree preferred
• Experience: Minimum of 2–4 years of administrative support experience, preferably supporting senior leadership or executive-level staff

Job Type: Full-time

Pay: $27.00 - $30.00 per hour

Education:

• High school or equivalent (Required)

Experience:

• Administrative support: 2 years (Required)

Work Location: In person

Salary : $27 - $30