Purchasing Manager

Overview

The Purchasing Manager oversees all procurement activities for the resort, ensuring cost-effective, timely, and compliant purchasing across multiple departments, with a primary focus on Food & Beverage operations. This role partners closely with leadership across F&B, Rooms, Engineering, Housekeeping, Events, and Finance to support a high-volume, multi-outlet resort environment. Lead purchasing for one of San Diego’s premier resort and convention destinations and influence cost strategy across a diverse, multi-concept operation. Pay Range $70,000.00 - $75,000.00 #towncountrySD

Responsibilities

Resort-Wide Purchasing & Procurement

• Lead purchasing for all resort departments, including Food & Beverage, Rooms, Housekeeping, Engineering, Banquets, Events, and Administration
• Develop and maintain standardized purchasing procedures, approval workflows, and vendor partnerships
• Forecast purchasing needs based on business volume, seasonal trends, and convention activity
  
  

Food & Beverage (Primary Focus)

• Manage procurement of all food, beverage, and alcohol inventory for restaurants, bars, banquets, and special events
• Partner with Executive Chef, Beverage Director, Outlet Leaders, and Banquet Leadership to support menu development, promotions, and events
• Analyze usage trends, par levels, and demand to ensure product availability while minimizing waste and shrink
• Maintain compliance with all federal, state, and local regulations related to alcohol purchasing, storage, and distribution
  
  

Vendor Management & Negotiation

• Establish and maintain strong relationships with distributors, manufacturers, and service providers
• Negotiate pricing, contracts, rebates, and delivery terms to maximize value and service levels
• Evaluate and onboard new vendors in alignment with resort standards and operational needs
  
  

Cost Control & Financial Accountability

• Monitor market conditions, pricing fluctuations, and cost trends across all categories
• Prepare and analyze purchasing reports, inventory levels, and cost variance metrics
• Support annual budgeting, forecasting, and cost-saving initiatives
  
  

Collaboration & Systems

• Partner closely with Finance and Accounting to ensure accurate receiving, invoice processing, and inventory reconciliation
• Maintain purchasing and inventory systems, ensuring data accuracy and process efficiency
• Support audits and ensure adherence to internal controls and company policies
  
  

Qualifications

• 5 years of purchasing or procurement experience in a large hotel, resort, or convention environment
• Strong background in Food & Beverage purchasing, including alcohol procurement
• Experience supporting multi-department operations in a fast-paced setting
• Proven negotiation and vendor management skills
• Strong analytical, organizational, and communication abilities
• Proficiency with purchasing, inventory, and ERP systems
  
  

Physical Demands

• Ability to sit, stand, and walk for extended periods throughout the workday
• Ability to frequently move throughout the resort, including kitchens, storage areas, loading docks, bars, and event spaces
• Ability to lift, carry, push, or pull up to 40 pounds, including cases of product, samples, or office supplies
• Frequent bending, reaching, crouching, and twisting when inspecting inventory or storage areas
• Manual dexterity to operate computers, phones, scanners, and inventory systems
• Visual ability to review invoices, contracts, inventory reports, and data on screens and in print
• Ability to work in variable environments, including offices, warehouses, walk-in coolers, and loading dock areas
• Ability to work extended or flexible hours during peak seasons, large events, or operational needs