What are the responsibilities and job description for the Conference Services Manager position at CoralTree Hospitality?
About The Role
Seaport Hotel is seeking a dynamic Conference Services Manager to serve as the key liaison between our clients and hotel operations. In this highly visible role, you’ll manage group events from contract through execution—ensuring every detail is delivered flawlessly while maximizing revenue opportunities and guest satisfaction.
If you thrive in a fast-paced hospitality environment, excel at building relationships, and enjoy bringing events to life, we’d love to meet you.
Why Join Seaport Hotel?
At Seaport Hotel, we believe in delivering exceptional guest experiences through:
What You’ll Do
What We’re Looking For
Seaport Hotel is seeking a dynamic Conference Services Manager to serve as the key liaison between our clients and hotel operations. In this highly visible role, you’ll manage group events from contract through execution—ensuring every detail is delivered flawlessly while maximizing revenue opportunities and guest satisfaction.
If you thrive in a fast-paced hospitality environment, excel at building relationships, and enjoy bringing events to life, we’d love to meet you.
Why Join Seaport Hotel?
- Be part of a collaborative, service-driven team
- Work in one of Boston’s premier waterfront destinations
- Flexible work environment with some remote opportunities
- Opportunity to grow your career in a leading hospitality organization
At Seaport Hotel, we believe in delivering exceptional guest experiences through:
- Warm, genuine service
- Thoughtful anticipation of guest needs
- Collaboration, creativity, and accountability
- A deep commitment to each other and our guests
What You’ll Do
- Serve as the primary contact for group and event clients, managing all planning and execution details
- Translate client needs into detailed event plans, including room blocks, meeting space, food & beverage, and logistics
- Prepare and manage event documentation (BEOs, resumes, menus, and programs)
- Coordinate across departments to ensure seamless event execution and exceptional service delivery
- Conduct site tours and client tastings to showcase the property
- Negotiate changes to group contracts while protecting hotel revenue and profitability
- Identify opportunities to upsell and maximize revenue for each event
- Oversee event execution on-site, ensuring a high-quality guest experience
- Review final billing for accuracy and alignment with contract terms
- Participate in sales meetings and contribute to team strategies and goals
What We’re Looking For
- 3 years of experience in event or conference services (hospitality preferred)
- Prior leadership or supervisory experience a plus
- Strong knowledge of hotel operations and group/event management
- Excellent communication, organization, and problem-solving skills
- Proven ability to manage multiple events in a fast-paced environment
- Experience with Amadeus (or similar event systems) and Microsoft Office
- CMP certification preferred
- Experience in an urban hotel setting (Boston experience strongly preferred)