What are the responsibilities and job description for the Executive Assistant to the Senior Pastor position at Coral Ridge Presbyterian Church?
JOB DESCRIPTION
Are you an exceptionally organized and proactive professional looking for an exciting opportunity to serve in a dynamic ministry? Coral Ridge Presbyterian Church is seeking an Executive Assistant to provide critical, high-level support to our Senior Pastor. This is a key role that requires a motivated individual who is highly detail-oriented, thrives in a fast-paced environment, and possesses strong communication skills. Above all, we are looking for someone whose Christian faith is central to their life and who embodies the values of our church.
As the Executive Assistant to the Senior Pastor, you will be a vital part of our church’s leadership team, helping to manage schedules, communications, and special projects. This is a full-time position that offers the opportunity to grow professionally and spiritually, all while making a lasting impact in our community.
Schedule: Monday – Thursday, 9:00 AM – 5:30 PM, and Sundays, 8:00 AM – 1:00 PM, with flexibility to adapt during peak events and seasons.
Responsibilities:
• Manage the Senior Pastor’s calendar, ensuring seamless scheduling of meetings, appointments, and travel arrangements.
• Create, prepare, and edit key correspondence, presentations, and reports with precision and professionalism.
• Act as the primary point of contact for the Senior Pastor, effectively managing both internal and external communications.
• Conduct detailed research and compile critical data for special projects and presentations.
• Assist in planning and executing impactful church events and meetings, bringing creative ideas to life.
• Handle sensitive and confidential information with the utmost discretion and integrity.
• Maintain a smoothly running office environment by overseeing administrative tasks and ensuring efficiency.
• Cultivate and nurture positive relationships with members, donors, and staff, creating a warm and welcoming atmosphere.
Qualifications:
• A mature Christian who deeply resonates with and upholds the values of Coral Ridge Presbyterian Church.
• At least 10 years of experience as an executive assistant or in a similar high-level administrative role.
• Exceptional organizational and time management skills with the ability to manage multiple priorities.
• Proactive, forward-thinking, and confident in acting independently when necessary.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other essential software tools.
• Well-developed written and verbal communication skills with a keen eye for detail.
• A high level of professionalism, discretion, and respect for confidentiality.
• Impressive problem-solving skills and adaptability to changing priorities.
• Ability to work effectively in a team environment and offer backup support to the team as needed, ensuring smooth and continuous administrative operations.