PT Deputy Clerk I

Duties:

1. Window/Mail

Handle Defensive Driving Applications. Qualify applicants according to law. Determine compliance with completion criteria and dismiss or set cases for show cause. Handle Deferred Disposition. Prepare orders granting deferred disposition of cases including terms of probation, collection of fees and management of the file during the term of probation. Handle Payments by cash, check and/or credit card. Process VISA & Mastercard Payments. Be responsible that all cases have been properly paid and satisfied. Handle compliance dismissals. (All of the foregoing is to be handled in accordance with the Court's standing order, a copy of which is attached). Assure compliance with state law in collection of additional cost of $25.00 on each case where more than 30 days is needed for payment of fines. Handle Resets. Reset cases for future arraignment or trial dockets. Handle Personal Bonds and Bail Bonds. Understand and apply the requirements for each kind of appearance bond; assure that bonds are properly prepared and filed. Secure defendant's plea on cash bonds in the event of subsequent failure to appear. Identify Warrants and Capias Warrants. Determine whether an individual making payment is, in fact, subject to an arrest warrant and deal with the matter of causing the warrant to be executed. Deal with complaints from citizens who are dissatisfied with any aspect of the system or who are denied the relief that they seek. Deal with high volume business by managing dockets in addition to those persons seeking to deal with their cases off of the street. Interface with jail on payment of fines and receipt of bonds. Translate, as needed, to the proper disposition of cases.

1. Data Entry

Receive hand-written and electronic tickets from the city police department, PISD police, the city's code enforcement personnel or Citizens' Police Academy. Input data from tickets into computer as required by the kind of ticket received. Identify charges i.e., determine a proper formal charge as might relate to the language contained on a ticket. Assure that proper DPS codes and court costs are included with each charge. Prepare, sign and verify complaints that are formal charging documents for trials. Interact with Police Department on special complaints, probable cause affidavits and for offense and similar reports. Respond to telephone inquiries regarding the management of cases and dockets. Prepare and mail reset notices for cases with incorrect court dates on citations.

1. Court

Manage Docket by checking defendants into the court. Translate as necessary. Prepare payment plans. Handle resets for future court dates. Secure waivers of jury trial. Set Jury and non-jury trials. Manage Forfeiture, Motion and Privileged Parking Dockets. Assist in management of juvenile docket matters including but not limited to preparation and submission of DIC 81 forms to the State. Notification of citizens of jury duty. Work with local lawyers to resolve 20-25% of all cases filed

1. Warrant

Input and clear warrants and capias pro fines from local and County systems. Prepare arrest warrants, failure to appear complaints and capias pro fine warrants. Identify and associate warrants with people (This function, if done improperly or carelessly could result in the arrest of an innocent person or the failure to detain a criminal). Interact with other agencies on warrants. Assists "window" clerks by faxing "holds" and release requests to Police Department

1. Bonds

Handle bond forfeiture matters including preparation of judgments nisi, and the scire facias docket (This process is a civil procedure engrafted into the criminal process and requires application of an entirely different set of rules and procedures). Be able to differentiate among written bonds, cash bonds and personal bonds and apply the rules appropriate to each in the management of bonded cases in the court.

1. Jail

Work with bonding companies on release of prisoners. Prepare and complete paperwork associated with jail to include the data entry and bonding information. Interact with jail on management and release of prisoners. Clear warrants from local and county systems. Be in actual attendance at court dockets conducted at the jail and assist the judge in the preparation and completion of complaints, judgments, orders of commitment and magistrate warnings.

1. Collections

This is a government collections position that implements the provisions of Article 103.0033 of the Code of Criminal Procedure and Title 1, Part 8, Chapter 175 of the Texas Administrative Code in a Municipal Court. The employee would: Distribute applications for extension of time for payment of fines and court costs. Investigate, evaluate, and verify applications for extension of time for payment of fine and court costs. Interview defendants. Recommend a payment plan or community service based on defendant's financial resources and personal information. Refer persons having special issues or showing indicia of indigence to the Judge for personal disposition. Determine payment schedule if an extension of time for payment is granted. Prepare amortization schedule for defendants. Maintain a system for reviewing accounts for delinquency. Contact defendants regarding delinquent accounts telephonically and by mail. Submit delinquent accounts to judge for review and requests that a capias pro fine be issued. Prepare and send notice of show cause hearings. Prepare capias pro fine for judge's signature. Prepare and maintains all related required reports, files and records. Perform related work as required.

Qualifications: High school diploma or general education degree (GED). Basic computer skills and use of Windows-based applications. Typing skills of 45 wpm. Good "people skills". Ability to read, write and speak Spanish is an asset.

Salary : $25