Marketing Assistant

POSITION SUMMARY:

Responsible for assistance of the hands-on and tactical implementation of a variety of programs developed by the Marketing and Creative Services department. Does not have ultimate program decision-making or budgeting authority and does not make strategic decisions; however, is responsible for presenting well thought out plans and recommendations to the Department in certain areas and for executing of a variety of department activities. Supports project and/or production management of a variety of department projects. Supports all aspects of our participation in tradeshows & sponsorships. Provides general marketing support including website(s) updates, database management, marketing program execution, and general administrative support.

ESSENTIAL FUNCTIONS:

1. Brand Experience
   • Support logistical planning, internally and externally, and overseeing all activities and vendors.
   • Research new items for Brand Storefronts with direction from Marketing, Brand, and Creative team leads, report on inventories and orders, support vendor and PM team members on orders.
   • Work with other departments (Asset Management/Leasing, Government Services) to develop and maintain accurate mailing list database of prospects and brokers.
   • Lead tickets requests and distribution of tickets.
   • Support corporate sponsorships by managing requests. Coordinate with sponsor organizations to provide logos, ads or other marketing materials and coordinate CDP attendance at sponsored events.
   • Order and distribute all gifts, giveaways, and promotional items as needed.
   • Source new vendor contacts for tenant experience events
   
   

2. Marketing Collateral

   • Maintain up to date library of marketing materials in Marketing and Communications shelves and on Intranet for use by others in the company.
   • Support board presentation and update Quarterly Supplement materials
   • Provide photography support, coordinate scheduling, and onsite support
   • Support Quarterly Portfolio Meetings with Asset Managers
   

3. Administrative Support
   • Administrative support including invoice in processing, and all communication and follow up necessary for invoicing, adding vendors, etc.
   • Manage budget setup and quarterly forecasting. Track expenses, generate budget reports.

SECONDARY RESPONSIBILITIES:

• Support e-blast marketing programs: meet with team members to assess needs and priorities, maintain e-mailing lists, schedule campaigns, and track and report results.
• Coordinate creation of ads and distribution of logos, banners, or other materials, for corporate contributions commitments.
• Perform other job-related duties as assigned.

QUALIFICATIONS:

Education - Bachelor’s degree in Marketing, Communications, or other relevant discipline.

Professional Experience - Minimum 0-2 years of progressive marketing, communications, and event planning experience.

Computer Skills - 

• Advanced PC skills using Microsoft Office applications ((Word, Excel, PowerPoint, Outlook, etc.) and ability to learn company specific software.
• Knowledge of Adobe Creative Suite including InDesign and Acrobat preferred.
• Experience with databases, graphics programs and files, Customer Relationship Management (CRM) and Content Management Systems (CMS) systems preferred.
• Ability to adapt to new or changing software programs.

Mobility - Occasional travel may be required.

Other Requirements - 

• Strong verbal, written, and interpersonal skills.
• Ability to organize and prioritize work to meet deadlines.
• Detailed oriented.

Pay Range: $50,000 - $58,000

CDP proudly offers to all employees working a minimum of 30 hours per week market-leading health benefits including medical, dental, vision and prescription, etc.