Workforce Secretary

SUMMARY:

The office support staff will carry out the coordination of routine activities within the office area. The office support staff reports to the administrative/professional staff person who is responsible for the office operation. Individuals must possess motor skills and hand/eye coordination for data entry and utilization of application software for a microcomputer.

SUPERVISORY RESPONSIBILITIES:

• None

DUTIES AND RESPONSIBILITIES:

1. Carries out routine responsibilities, which involve communication skills, such as answering the telephone, taking and relaying messages, etc.
2. Assists with the workflow of the office so that all facets of the position work together smoothly.
3. Performs technical work related to the position to include routine processing of materials for annual meetings and functions.
4. Assists with outgoing mail.
5. Makes office copies, prepares for mailing, files office copies.
6. Operates the office machines and computer programs in the office with accuracy and speed.
7. Composes replies to correspondences of a general nature.
8. Performs detailed office work such as word processing, filing, and record keeping.
9. Maintains a filing system for correspondence, etc.
10. Keeps up to date and knowledgeable about changes in-office procedures, letter/memo format, and information management.
11. Performs a wide array of duties, which might include multiple job titles to include, but not limited to clerk, cashier, proctor, data entry, office assistant, records manager, and a multitude of unclassified positions.
12. Performs other duties as assigned.

MINIMUM JOB REQUIREMENTS:

• High School Diploma
• Two (2) years of office work experience;

PREFERRED JOB REQUIREMENTS:

• Associate in Arts or Associate in Appliance Science Degree
• Three (3) or more full-time years experience as an office secretary

KNOWLEDGE, SKILLS, AND ABILITIES JOB REQUIREMENTS:

• Knowledge: Proficiency with Microsoft Office Products; Bookkeeping experience.
• Skills: Organizational skills; Written and oral communication skills; Interpersonal skills

ENVIRONMENT AND DEMANDS:

• Work Environment - The work environment is an office setting.
• Physical Demands - While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and /or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

JOB ANNOUNCEMENT CLOSING INFORMATION:

• This job announcement is scheduled to close on xx/xx/xx
• It may close at any time if it is still open after the date listed above.  
• Please complete your application with this information in mind.

DOCUMENTS NEEDED TO APPLY:

• Resume
• Cover Letter
• Unofficial Transcript(s)
• Three (3) Reference Letters

CONTACT INFORMATION:

• Please direct questions concerning this job announcement to:
  • Dr. Jackie Martin
  • Vice-President of the Wesson Campus
  • 601.643.5101
  • Jackie.Martin@Colin.edu