Assistant Project Manager

About Us:

At Copeland Electric, we are dedicated to delivering outstanding service and ensuring every project runs smoothly from start to finish. We are seeking a detail-oriented Administrative Assistant who thrives in a fast-paced environment and enjoys supporting both internal teams and customers.

Job Summary:

Supports the planning, coordination, and execution of overall project. Works closely with the Project Manager, assisting in overseeing budgets, schedules, subcontractors, procurement, and field operations. Blends technical, administrative, and leadership responsibilities to ensure project stays on schedule, within budget, compliant with safety & quality, and aligned with customer expectations. Key to developing future project leaders.

Key Responsibilities:

Project Coordination & Administration

• Assist in developing and maintaining project schedules, cost forecasts, and progress
• Track and manage RFIs, submittals, change orders, and project
• Support the PM with contract review, scope management, and buyout activities
• Coordinate with vendors for material procurement, lead-time monitoring, and delivery
• Maintain meeting minutes, action item logs, and weekly project Field & Installation Support
• Work with foremen and field supervisors to verify installation sequencing, manpower allocation, and material
• Assist in resolving field issues, clashes, or design
• Support QA/QC processes, punch-list resolution, and closeout Cost & Budget Control
• Track project labor hours, productivity trends, and equipment
• Help prepare change order pricing, quantity takeoffs, and cost
• Review vendor invoices and subcontractor billings for accuracy and alignment with project

Communication & Coordination

• Act as a liaison between:
• Design Engineers
• Field Teams
• Vendors and Subcontractors
• General Contractors

• Ensure clear communication of scope, deliverables, and schedule Safety & Compliance
• Support enforcement of safety policies and electrical codes (NEC, NFPA).
• Conduct or participate in site walks, safety audits, and toolbox talks as

Key Performance Indicators (KPI’s):

Project Execution:

• Schedule Adherence – Milestone achievement rate and accuracy of look-ahead
• Timeliness of Deliverables – RFI turnaround, submittal processing, meeting notes, and documentation

Cost Control:

• Budget Variance Tracking Accuracy – Quality of cost reports, forecast precision, and identification of
• Material Procurement Efficiency – On-time material deliveries delays/impacts.

Quality & Risk Management:

• Issue Resolution Speed – Time taken to address design conflicts, field issues, or vendor
• QA/QC Deficiency Rate – Number of field rework items attributable to coordination or documentation

Safety & Compliance:

• Safety Walks Completed – Frequency and quality of hazard identification.
• Compliance Accuracy – Correct application of NEC standards and inspection

Stakeholder Coordination:

• Participation in Safety Processes – Site walks, hazard identification, corrective action follow-through.
• Compliance Accuracy – Adherence to electrical code requirements and company

Communication:

• Stakeholder Satisfaction – PM, superintendent, vendor, and GC feedback on clarity and

Copeland Electric is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. Our company is committed to maintaining a respectful, professional, and inclusive work environment across all offices and job sites where every employee is treated with dignity and respect.