What are the responsibilities and job description for the Accounts Payable/Receivable Clerk position at Coos Bay Toyota?
Accounts Payable/Receivable Clerk
Job Summary: Supports General Accounting Office in a variety of tasks to help the day-to-day operations of the dealership.
Primary Responsibilities: Responsible for data entry, accounts payable, accounts receivable, cash receipt recording and bank deposit preparation. Use best accounting practices to ensure accurate financial data is being recorded to the general ledger and reported to owners and management. General office functions such as filing, mail handling, copying/scanning.
- Assist with daily bank reconciliation & posting
- Process daily cash receipts from all departments
- Post receipts to accounting system
- Prepare daily bank deposit
- Post Vendor invoices daily
- Reconcile Vendor statements monthly
- Answer vendor phone calls
- Print checks weekly & ensure timely payments
- Reconcile company credit cards
- Email Accounts Receivable statements monthly
- Review Accounts Receivable statements weekly
- Call to collect on late accounts
- Reconcile schedules weekly
- Reconcile and balance petty cash til weekly
- Balance Manufacturer statement (Toyota Parts Statement)
- Assists in monthly closings and special projects as necessary.
- Assist in reconciling all accounts & schedules prior to month end
- Help to endure accurate and timely month end and year end close
- Reinforces company policies and adheres to company standards.
- Use the MAGIC format with every external and internal interaction
- Maintain employee & customer confidence and protects operations by keeping company information confidential
- Scan/File documents within accounting office to maintain a clean work area.
- Other basic office duties as assigned by the Controller
- Projects may include:
- Compiles information and prepares reports as requested by management
- Preparation of annual office goal packets
Skills Required:
To perform this job successfully, this individual must be able to perform each essential duty satisfactory.
o Mathematical Skills: Accounting experience/ Basic mathematical skills
o Positive Attitude
o Strong Organizational Skills
o Knowledge of Reynolds software
o College Degree and/or 1 to 2 years of experience in Office Setting.
NOTE: This job description is not intended to be an all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.
