AP Payroll Accountant

Job Overview

Under the general direction of the VP of Finance or assigned designee, the A/P Payroll Accountant is responsible for supporting the Finance Department through accurate, timely, and well-controlled accounts payable and payroll functions. This role manages the fiscal workflow from purchase order and invoice review through payment processing, cash disbursement recording, payroll processing, payroll reconciliations, and related general ledger activity. The position also supports compliance, audit readiness, internal controls, vendor management, payroll reporting, and cross-functional coordination to ensure financial transactions are properly documented, coded, approved, and recorded.

Experience Requirements:

• Minimum of three (3) to five (5) years of progressive experience in accounts payable, payroll processing, accounting operations, or related finance functions.
• Demonstrated experience with accounts payable processes, invoice review, vendor management, payment controls, expense coding, and general ledger recording.
• Experience processing payroll, reconciling payroll reports, maintaining payroll records, and coordinating with Human Resources on employee changes, benefits, deductions, and withholdings.
• Strong understanding of internal controls, segregation of duties, documentation standards, and audit support requirements.
• Ability to adapt to new technology, automation, and process improvements that streamline Finance Department operations.
• Experience with Fund-EZ, ADP, or comparable accounting and payroll systems preferred.

Duties

AP

• Monitor vendor contracts, agreements, terms, and documentation to support accurate, timely accounts payable processing.
• Maintain vendor relationships by ensuring invoices are reviewed, approved, coded, and paid on time and per policy.
• Review invoices, purchase orders, approvals, contracts, receipts, and support for accuracy, completeness, and control compliance.
• Process payments, record disbursements, and post transactions accurately to the general ledger with proper coding.
• Review monthly accounts payable activity to ensure invoices, receipts, payments, accruals, and vendor balances are recorded and reconciled.
• Serve as a resource for accounts payable and payroll handoffs, controls, documentation, and process improvements.
• Review general ledger activity for accurate coding, accounts payable aging, liabilities, and month-end reconciliations.
• Partner with Finance leadership to analyze expenses, monitor disbursements, and support cash flow forecasting.
• Follow CBC accounts payable and payroll policies; assess workflows and recommend improvements to controls and timeliness.
• Prepare accounts payable reports, vendor summaries, expenditure schedules, reconciliations, and management review documentation.
• Reconcile monthly credit card, Verizon, program advance, and provider expense activity.
• Support expenditure allocations for CFR, grant, contract, and other funding requirements.
• Coordinate with Finance leadership, managers, and program staff to ensure expenses are properly coded, allocated, approved, and documented.
• Cross-train and back up key Finance Department functions to support continuity.
• Support audits, grant reviews, and compliance requests with documentation and account analyses.
• Support Finance Department projects, reporting, documentation, and other duties as needed.

Payroll

• Maintain payroll operations by following policies, recommending changes, and accurately collecting, reviewing, calculating, and entering payroll data.
• Process bi-weekly payroll, prepare journal entries, and post approved payroll activity to the accounting system.
• Review time records for completeness and interface approved data with payroll.
• Manage payroll workflow to process transactions, adjustments, deductions, and employee changes accurately and on time.
• Reconcile payroll before transmission and validate confirmed earnings reports.
• Respond professionally to payroll questions and coordinate with Human Resources when review or documentation is needed.
• Research and resolve payroll discrepancies through analysis, documentation, and communication.
• Process timely year-end reporting, including W-2, W-2c, 1099, and related payroll reports.
• Assist the Controller with the annual Workers’ Compensation audit and vendor coordination.
• Create standard and ad hoc payroll, accounts payable, and reconciliation reports as needed.
• Coordinate with Human Resources to ensure benefits, deductions, employee changes, and documentation are accurate and complete.
• Ensure required employment and payroll statistics are prepared and submitted by ADP or the appropriate reporting party.
• Prepare Form 941 reconciliations and supporting schedules for management and audit review.
• Assist the Finance Department as needed.

Miscellaneous

• Performs other duties as assigned.

Pay: $70,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid sick time
• Vision insurance
• Work from home

Work Location: Hybrid remote in New York, NY 10006

Salary : $70,000 - $80,000