What are the responsibilities and job description for the Tradeshow Coordinator position at CooperSurgical?
About CooperSurgical
JOB DESCRIPTION
CooperSurgical is a leading fertility and women’s healthcare company dedicated to putting time on the side of women, babies, and families at the healthcare moments that matter most in life. As a division of CooperCompanies, we're driven by a unified purpose to enable patients to experience life's beautiful moments. Guided by our shared values – dedicated, innovative, friendly, partners, and do the right thing – our offerings support patients throughout their lifetimes, from contraception to fertility and birth solutions, to women’s and family care, and beyond. We currently offer over 600 clinically relevant medical devices to healthcare providers, including testing and treatment options, as well as an innovative suite of assisted reproductive technology and genomic testing solutions. Learn more at www.coopersurgical.com.
Responsibilities
Job Summary:
This role plays a key part in delivering seamless, on-brand, and high-impact events that connect our commercial and clinical teams with customers and partners in key markets.
Working closely with marketing, sales, and external vendors, you will help coordinate logistics, manage timelines and ensure every details is accounted for – from booth set up to promotional material and lead capture.
Your attention to detail and ability to work on a global scale will help ensure smooth event execution and support business success.
Essential Functions & Accountabilities
Experience:
To all agencies: Please, no phone calls or emails to any employee of CooperSurgical about this opening. All resumes submitted by search firms/employment agencies to any employee at CooperSurgical via-email, the internet or in any form and/or method will be deemed the sole property of CooperSurgical, unless such search firms/employment agencies were engaged by CooperSurgical for this position and a valid agreement with CooperSurgical is in place. In the event a candidate who was submitted outside of the CooperSurgical agency engagement process is hired, no fee or payment of any kind will be paid.
We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace. If you are interested in applying and require special assistance or accommodations due to a disability, please contact us at talent.acquisition@coopersurgical.com
JOB DESCRIPTION
CooperSurgical is a leading fertility and women’s healthcare company dedicated to putting time on the side of women, babies, and families at the healthcare moments that matter most in life. As a division of CooperCompanies, we're driven by a unified purpose to enable patients to experience life's beautiful moments. Guided by our shared values – dedicated, innovative, friendly, partners, and do the right thing – our offerings support patients throughout their lifetimes, from contraception to fertility and birth solutions, to women’s and family care, and beyond. We currently offer over 600 clinically relevant medical devices to healthcare providers, including testing and treatment options, as well as an innovative suite of assisted reproductive technology and genomic testing solutions. Learn more at www.coopersurgical.com.
Responsibilities
Job Summary:
This role plays a key part in delivering seamless, on-brand, and high-impact events that connect our commercial and clinical teams with customers and partners in key markets.
Working closely with marketing, sales, and external vendors, you will help coordinate logistics, manage timelines and ensure every details is accounted for – from booth set up to promotional material and lead capture.
Your attention to detail and ability to work on a global scale will help ensure smooth event execution and support business success.
Essential Functions & Accountabilities
- Support the coordination of B2B tradeshow production, from ideation, planning, budgeting, logistics, venue selection, vendor management, and the development of timelines for a global tradeshow and events.
- Manage logistics, including shipping, booth set up, badge registration and collateral preparation.
- Create and maintain detailed event timelines, task trackers and checklists to ensure smooth execution.
- Collaborate with cross-functional teams to ensure event production plans align with overall business strategy, messaging, and objectives across CooperSurgical’s brand specialties.
- Liaise and inform stakeholders and leadership in partnership with Integrated Marketing Services, Product Marketing, and Sales teams.
- Provide onsite support as needed
- Support alignment with regional teams to ensure localized needs are considered and addressed.
- Develop and implement event production timelines and action plans in collaboration with cross-functional teams, partners, and vendors to ensure deliverables and deadlines are met. Escalate any challenges or roadblocks that deter timely execution of said deliverables.
- Help manage external vendors, supplier partners, etc.
- Help create staff schedules, draft creative briefs, manage attendee registration and housing, and coordinate materials and demo fulfillment.
- Support post-event debrief meetings and documentation to share with team members for future reference and learnings.
- Stay abreast of industry trends and emerging event technologies to continuously enhance event experiences and maintain CooperSurgical’s leadership position on a global scale.
- Ability and flexibility to travel up to 15% annually and as required, working off business hours.
Experience:
- Minimum of 2 years of experience with events and/or tradeshows, and, conferences; preferably with a B2B focus
- Exceptional interpersonal skills with the ability to work cross-functionally.
- Strong project management skills.
- Ability to successfully manage and operate in a global team environment.
- Bachelor’s degree required with and MBA preferred
To all agencies: Please, no phone calls or emails to any employee of CooperSurgical about this opening. All resumes submitted by search firms/employment agencies to any employee at CooperSurgical via-email, the internet or in any form and/or method will be deemed the sole property of CooperSurgical, unless such search firms/employment agencies were engaged by CooperSurgical for this position and a valid agreement with CooperSurgical is in place. In the event a candidate who was submitted outside of the CooperSurgical agency engagement process is hired, no fee or payment of any kind will be paid.
We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace. If you are interested in applying and require special assistance or accommodations due to a disability, please contact us at talent.acquisition@coopersurgical.com