Sales Coordinator

About CooperSurgical

JOB DESCRIPTION

CooperSurgical is a leading fertility and women’s healthcare company dedicated to putting time on the side of women, babies, and families at the healthcare moments that matter most in life. As a division of CooperCompanies, we're driven by a unified purpose to enable patients to experience life's beautiful moments. Guided by our shared values – dedicated, innovative, friendly, partners, and do the right thing – our offerings support patients throughout their lifetimes, from contraception to fertility and birth solutions, to women’s and family care, and beyond. We currently offer over 600 clinically relevant medical devices to healthcare providers, including testing and treatment options, as well as an innovative suite of assisted reproductive technology and genomic testing solutions. Learn more at www.coopersurgical.com.

Responsibilities

Executive & Administrative Support

• Manage complex calendars, schedule meetings, coordinate travel, and organize logistics for Sales leadership
• Prepare and submit expense reports accurately and on time
• Serve as primary liaison with meeting planners, hotels, and vendors
• Draft, proofread, and deliver clear, professional communications on behalf of leadership
• Ensure timely follow-up and communication on key priorities, deadlines, and requests
  
  
  

Sales Coordination & Operations

• Maintain and update sales rosters, organizational data, and internal records
• Coordinate communication and workflow needs across Sales, Marketing, Customer Service, Training, and Commercial Operations
• Assist with supply ordering, purchase orders, and general operational support
• Serves as the single point of contact for all sales rep sample and trial orders, ensuring clear communication, timely coordination, and accurate fulfillment
  
  
  

Reporting & Data Management

• Generate recurring sales and expense reports using advanced Excel (pivot tables, data analysis, reporting tools)
• Translate data into clear, concise summaries and presentations for leadership
• Prepare polished presentations and documents using PowerPoint and Word
  
  
  

Communication & Collaboration

• Serve as a key point of contact for the Sales organization, ensuring clear, timely, and professional communication
• Respond promptly and effectively to emails, calls, and requests from leadership and field teams
• Collaborate cross-functionally to ensure smooth execution of sales initiatives and processes
• Communicate complex information in a simple, structured, and actionable way
  
  
  

Qualifications

Qualifications:

• 3–5 years of experience in an administrative, sales support, or coordinator role
• Demonstrated experience supporting senior leaders or commercial teams
• Advanced proficiency in Microsoft Excel, PowerPoint, and Word (required)
• Experience working with CRM and Data Analytics systems (PowerBI and Microsoft Dynamics 365 strongly preferred)
• Exceptional written and verbal communication skills, with the ability to interact confidently with senior leadership
• Strong organizational, time management, and multitasking skills
• Ability to manage multiple priorities in a fast-paced environment with minimal supervision
  
  
  

Core Attributes

• Outstanding communication skills with ability to influence clarity and alignment across teams
• Highly organized with strong attention to detail
• Proactive and responsive with a strong sense of ownership
• Professional presence and confidence supporting VP-level stakeholders
• Able to handle confidential information with discretion
• Calm under pressure and adaptable to shifting priorities
• Outstanding communication skills with ability to influence without direct authority, effectively building alignment and securing support across teams.
• Proven ability to build and maintain strong cross-functional relationships that foster collaboration and trust
  
  
  

Success in This Role

• Enables smooth, efficient operations for the Sales leadership team through proactive communication and coordination
• Delivers accurate, timely reports and high-quality, executive-ready documentation
• Ensures consistent, clear communication across stakeholders
• Acts as a reliable and responsive partner to leadership and the broader commercial organization
• Demonstrates the ability to work independently, taking ownership of responsibilities and delivering results with minimal direction.
  
  
  

As an employee of CooperSurgical, you'll receive an outstanding total compensation plan. As we believe your compensation goes beyond your paycheck, we offer a great compensation package, medical coverage, 401(k), parental leave, fertility benefits, paid time off for vacation, personal, sick and holidays, and multiple other perks and benefits. Please visit us at www.coopersurgical.com to learn more about CooperSurgical and the benefits of becoming a member of our team.

To all agencies: Please, no phone calls or emails to any employee of CooperSurgical about this opening. All resumes submitted by search firms/employment agencies to any employee at CooperSurgical via-email, the internet or in any form and/or method will be deemed the sole property of CooperSurgical, unless such search firms/employment agencies were engaged by CooperSurgical for this position and a valid agreement with CooperSurgical is in place. In the event a candidate who was submitted outside of the CooperSurgical agency engagement process is hired, no fee or payment of any kind will be paid.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.

For U.S. locations that require disclosure of compensation, the starting base pay for this role is between $53,000-$71,000. The actual base pay includes many factors, and is subject to change and modification in the future. This position may also be eligible for other types of compensation and benefits.