What are the responsibilities and job description for the Office Specialist - Huntsville North position at Cook's Pest Control, Inc.?
Cook’s Pest Control, Inc., a family-owned business, has over 300,000 customers, 1650 employees and 37 locations. Cook’s has been servicing customer for over 90 years and is known throughout the Southeast for their integrity, community involvement, and commitment to excellence. With that kind of reputation, it’s no wonder we have been named one of the most successful Pest Control companies in the United States!
Job Description
The Office Specialist is skilled in the day-to-day functions of the office and will perform a variety of office/clerical duties while providing excellent customer service. Responsibilities may range from general receptionist duties to some HR and Accounting functions.
Customer Service
- Answer incoming customer calls and route calls to the appropriate department.
- Complete initial new customer intake, enter basic customer information and route new customer information to the appropriate sales team member.
- Respond to customer account and billing questions or concerns.
- Contact customers regarding invalid payments and funding sources.
Accounting
- Process customer payments received and complete daily bank deposits.
- Process vendor invoices, submit payment via credit card or submit payment request to Corporate Office as appropriate.
- Monitor past due accounts and contact customers for collections. Forward accounts to collections agency as needed.
- Process account write offs and termination of customer accounts as needed.
- Communicate with District Manager on completion of tasks outlined on the Daily Accounting Checklist.
- Review payroll and make adjustments as needed.
- Maintain petty cash.
Human Resources
- Complete full hiring and onboarding process for new employees, including processing background checks, scheduling physical & drug screens, entering employee info into HRIS, and completing new hire paperwork.
- Assist new and current employees with general HR/Benefits questions.
- Process monthly employee changes including but not limited to pay rate and status changes.
- Complete termination process for exiting employees.
- Manage Workers’ Compensation and Auto Insurance claims.
Office Management
- Complete monthly warehouse and office supply order.
- Order business cards.
Qualifications
- High School Diploma or equivalent
- Must have excellent customer service skills.
- Must have excellent computer skills and be familiar with Microsoft Office Suite (Excel, Word, and Outlook).
- Must have excellent organizational skills, be able to multitask and determine priorities.
- Must have excellent attention to detail; accuracy of work is highly important.
- Must have excellent communication skills, both oral and written.
- Must be able to work well both independently and as part of a team.
Saturdays and evening work may be required at times.
Additional Information
Along with a great place to work, Cook’s employees enjoy:
- Competitive Pay!
- Health, Dental, Vision, Life, Disability!
- 401(k) Retirement Plan with Company Match!
- Paid Time Off – Vacation/Sick Time Holidays!
- Mentorship & Advancement opportunities!
- Cook’s is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.
