What are the responsibilities and job description for the Program Manager, Youth Education position at Cook Inlet Tribal Council Inc?
COOK INLET TRIBAL COUNCIL, INC.
| Job Title: | Program Manager |
| Department: | Youth Education |
| Reports To: | Director of YE |
| Supervises: | Program Staff |
| FLSA Status: | Exempt |
| Pay Grade: | E3 |
| Job Type: | Regular, Full-Time |
| AKBCU: No | ICPA: Yes |
General Functions:
The Program Manager provides comprehensive leadership and oversight for Youth Education programs and new grant opportunities aligned with youth services, ensuring effective program implementation and compliance with all regulatory requirements. This position manages program data collection, budget administration, reporting processes, and service delivery to guarantee successful achievement of program goals and objectives. Working in partnership with our people, the Program Manager develops opportunities that fulfill our endless potential by leading program teams, fostering community partnerships, and delivering quality educational services to Alaska Native and American Indian youth. The role requires strong leadership abilities, fiscal management expertise, and commitment to program excellence that aligns with CITC's mission and values.
Duties and Responsibilities:
- Recruit, interview, and hire team members while providing leadership by inspiring, guiding, and motivating program staff to achieve departmental objectives.
- Evaluate performance of team members through providing feedback, coaching, mentoring, and conducting formal performance appraisals.
- Create an environment that fosters employee engagement, satisfaction, and professional development while identifying training needs and growth opportunities.
- Ensure all supervised programs meet state, federal, and granting agency goals, objectives, and compliance requirements.
- Track program revenues and expenses while managing program budgets to ensure fiscal responsibility and compliance with funding requirements.
- Collect quarterly statistics and narratives from supervised programs, ensuring tracking procedures correlate to data needs and grant requirements.
- Ensure all program reports are submitted internally and externally in a timely manner while preparing programs for internal and grant-required audits.
- Maintain proficiency in CITC Fab Lab operations and safety protocols, develop and update safety procedures and lab manuals as needed.
- Coordinate regular strategic planning sessions to support continuous program growth and improvement initiatives.
- Conduct Fab Lab tours for visitors, community partners and stakeholders to promote program awareness and engagement.
- Establish and maintain rapport with internal departments, state and local service agencies, and community employers while developing partnership opportunities.
- Work as part of a cohesive team with other YE and CITC management to ensure effective communication and accountability across departments.
- Participate in scheduled CITC meetings, committee meetings, and community meetings as requested to support organizational objectives.
- Represent CITC at community events on local, state, and national levels to promote program awareness and build strategic partnerships.
- Manage fiscal accountability, supportive service distributions, and appropriate use of program supplies and resources.
- Apply STEM education principles and Fab Lab operation procedures while ensuring compliance with safety protocols and proper equipment management.
- Escalate policy issues that arise to the Director of Education and Innovation for appropriate resolution and guidance.
- Perform all related duties as needed and assigned.
Job Specifications:
- Excellent verbal communication and technical writing skills with ability to prepare comprehensive reports and documentation.
- Exceptional time management, prioritization, problem-solving and detail oriented skills with demonstrated ability to meet deadlines.
- Strong organizational and leadership skills with demonstrated ability to lead and direct multiple activities while meeting deadlines.
- Proven ability to work independently with minimal supervision while maintaining accountability and quality standards.
- Strong analytical and problem-solving skills with ability to make sound decisions in complex situations.
- Demonstrated ability to work as an active participant in team environments while fostering collaboration and communication.
- Proven ability to motivate and energize staff while identifying team strengths and skills to enhance team dynamics and performance.
- Demonstrated knowledge and understanding of the social, educational, training, and cultural needs of the Alaska Native and American Indian community.
Minimum Core Competencies:
CITC Values, Respectful Leadership, Professionalism, Emotional Intelligence, Problem Solving/Critical Thinking, Communication Skills.
Minimum Qualifications:
- Continued employment is contingent upon completion of satisfactory state and federal fingerprint criminal background check.
- Bachelor's degree in Education, STEAM, Human Services or related field. Relevant work experience may substitute for education requirement on a year-for-year basis.
- Two (2) years of supervisory experience.
- Two (2) years of experience in budget management.
- CPR certification or ability to obtain certification within 30 days of hire.
- Knowledge of Anchorage School District policies and practices.
- Valid Alaska driver's license and insurable under CITC's automotive insurance, which requires a driver to be at least 21 years of age and have had a driver's license for at least three years.
Preferred Qualifications:
- Master's degree in Education, STEAM, Human Services or related field.
- Current State of Alaska Education Certificate.
- Experience in grant management and compliance.
- Experience working with Alaska Native and American Indian youth programs.
Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- May require prolonged periods of sitting at a desk and consistently working on a computer with repetitive motion.
- The need to occasionally move around the office to access filing cabinets, storage cabinets, and office equipment may be necessary.
- Must be able to lift up to 25 pounds occasionally by utilizing proper lifting techniques and working in a safe manner.
Disclaimer
The information provided in this description has been designed to indicate the general nature and level of work performed by incumbents within this job. It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications and working conditions required of employees assigned to this job. Management has sole discretion to add or modify duties of the job and to designate other functions as essential at any time. This job description is not an employment agreement or contract.
The information provided in this description has been designed to indicate the general nature and level of work performed by incumbents within this job. It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications and working conditions required of employees assigned to this job. Management has sole discretion to add or modify duties of the job and to designate other functions as essential at any time. This job description is not an employment agreement or contract.