What are the responsibilities and job description for the Administrative Assistant position at CONWAY, DEUTH & SCHMIESING, PLLP?
OVERVIEW
Responsible for client service functions for the front desk. Provides high-level administrative support for team members by handling information requests, performing clerical functions, and completing special projects. Creates a welcoming and professional atmosphere by being proactive, optimistic, and supportive. Be flexible to meet the needs of clients and firm. Seasonal overtime is required.
OUR TEAM MEMBER EXPERIENCE
Our team members are appreciated for their unique talents and contributions and are our most valuable resource. We provide meaningful and challenging client and firm projects, career advancement opportunities, continuous learning experiences and a flexible, positive work environment. We offer competitive salaries based on experience and skill set. Recent graduates are welcome!RESPONSIBILITIES
- First point of contact and resource for clients
- Responsible for answering phones, client service, maintaining a welcoming environment for clients
- Awareness of team members schedules
- Schedule appointments and maintaining calendars
- Update and maintain client data
- Processing incoming and outgoing mail, UPS, and other mailings as assigned
- Perform administrative functions such as filing, typing, copying, binding, scanning, etc.
- Distribute newsletters and faxes
- Processing of 1099s and W2s, tax returns, financial statements, and audit reports
- Manage information with the highest level of confidentiality
- Manage and prioritize multiple projects
- Run occasional errands
- Encompass the CDS core values: integrity, quality, collaboration, innovation, and kindness
- Participate in ongoing professional development to enhance interpersonal and professional skills
- Light cleaning and organization from front areas, conference rooms, etc.
- Perform other duties as assigned
QUALIFICATIONS
- AA degree and/or experience as an Administrative Assistant
- Strong decision-making and problem solving skills
- Analytical skills with particular attention to detail
- Effective, timely, and professional communication skills
- Flexible, team player, who is also self-motivated and able to work independently with minimal supervision
- Ability to maintain confidentiality required
- Desire to continue to develop and enhance skills
- Exceptional time management skills with an ability to organize and prioritize projects, and meet deadlines
- Optimistic
- Strong computer aptitude
OUR CULTURE
- Ample career advancement opportunities
- Frequent partner interaction
- Challenging work with a variety of clients
- Flexible, team-oriented work environment
- Year-round training to assist with rapid skill development
- Volunteering and community involvement are encouraged
- Fun events including social activities, annual golf outing, community service projects, and more!
- Core values of integrity, quality, collaboration, innovation, and kindness
- Mentor program
BENEFITS
- Personal Days Off
- Holidays
- Flexible schedule (including reduced summer hours)
- Flexible dress code
- Group health insurance
- HSA match program
- Life, Disability, and AD & D insurance
- 401(k) plan, including a matching program
- Cafeteria plan
- Continuing professional education
- Dues & licensing
- Team member referral program
- Longevity bonus