Partner Engagement Administrative Manager

Ministry Function

The Partner Engagement Administrative Manager supports the ministry of Convoy of Hope by providing administrative support and project coordination to the Senior Director of Partner Engagement and the Partner Engagement East Team.

Essential Duties & Responsibilities

1. Demonstrates independent decision-making ability to  ensure that project deadlines are managed and met as assigned.
2. Composes correspondence, compiles reports, and creates spreadsheets for the Senior Director or other team members as requested.
3. Coordinates travel arrangements for the Senior Director in cooperation with the travel manager.
4. Interacts with team members at all levels of the organization in a gracious and supportive manner.
5. Completes corporate credit card reconciliation reports by gathering and coding prepared receipts, retrieving appropriate approvals, and submitting to Finance.
6. Acts as point of contact for Senior Directors and the team for the following tasks:
   • Calendar and coordinate meetings
   • Prepare for donor appointments
   • Execute donor mailings
7. Collaborates with the Partner Engagement West Administrative Manager to develop and implement the swag process. Disseminates resources and information to the team regarding the process.
8. Fulfills all other duties as assigned.

Required Knowledge, Skills & Abilities

1. A bachelor’s degree is preferred. A high school diploma or equivalent is required.
2. Two or more years of experience in an office setting is required.
3. Demonstrates strong organizational skills for handling several projects at once, attention to detail, and the ability to work with limited supervision.
4. Exhibits proficiency with Mac or PC and software programs, including but not limited to Google and Microsoft suites.
5. Displays ability to manage information discreetly.
6. Demonstrates excellent written and verbal communication skills.
7. Attends and actively participates in Convoy of Hope At Home Week meetings and activities as a required responsibility to the organization and fellow team members.
8. Serves as an advocate for the ministry, striving to nurture, broaden, and develop financial and other resource opportunities to support and expand organizational and program ministry.
9. Positively represents the ministry of Convoy of Hope, including its mission statement and core values, to all outside constituencies.
10. As a Christian organization, Convoy of Hope believes it is critical that team members embrace the organization’s religious purposes for which it exists and not only agree with its Statement of Faith but demonstrate it in their lives on an ongoing basis.

Supervisory Responsibilities

This position has no direct supervisory responsibilities.