Events Administrative Coordinator (Part-Time)

Ministry Function

The Events Administrative Coordinator supports the ministry of Convoy of Hope by providing administrative support and office coordination to the Development Events team.

Essential Duties & Responsibilities

1. Provides administrative support for the Vice President – Development Events and the Events Director.
2. Maintains calendar and schedules.
3. Prepares expense reports.
4. Coordinates all travel arrangements.
5. Coordinates and executes logistics for hosting meetings.
6. Prepares agendas and takes meeting minutes as assigned.
7. Orders and stocks workroom with necessary supplies.
8. Helps coordinate logistics on end-of-year donor gifts for Development.
9. Assists Development Events team members with time-sensitive or high-volume projects.
10. Fulfills all other duties as assigned.

Required Knowledge, Skills & Abilities

1. A bachelor’s degree is preferred, and a high school diploma or equivalent is required.
2. Two or more years of experience in an office setting is required.
3. Demonstrates excellent verbal and written communication skills to convey Convoy’s work within the organization and to partners.
4. Displays strong organizational skills for handling several projects at one time.
5. Exhibits attention to detail and the ability to work with limited supervision.
6. Shows proficiency in using Mac software programs, including Google Workspace and Microsoft Office.
7. Demonstrates the ability to manage information in a confidential manner.
8. Attends and actively participates in Convoy of Hope At Home Week meetings and activities as a required responsibility to the organization and fellow team members.
9. Serves as an advocate for the ministry, striving to nurture, broaden, and develop financial and other resource opportunities to support and expand organizational and program ministry.
10. Positively represents the ministry of Convoy of Hope, including its mission statement and core values, to all outside constituencies.
11. As a Christian organization, Convoy of Hope believes it is critical that team members embrace the organization’s religious purposes for which it exists and not only agree with its Statement of Faith but demonstrate it in their lives on an ongoing basis.

Supervisory Responsibilities

This position has no direct supervisory responsibilities.