What are the responsibilities and job description for the College Counseling Administrative Assistant position at Convent of the Sacred Heart?
Convent of the Sacred Heart is New York City's oldest independent school for girls. As an independent, Catholic school, educating students in Pre-K through 12, we are part of an international network of 160 schools. We are committed to a set of principles shared by all Sacred Heart Schools. Known as the "Goals and Criteria," these principles articulate the core components of a Sacred Heart education and charge our community with a unified educational mission.
At the heart of our philosophy is the belief that each child possesses unique gifts. Our job is to unearth those gifts, nurture them, and empower each child of the Sacred Heart to share those gifts with the global community. Convent of the Sacred Heart is committed to building a community that is anti-racist, anti-bias, fair, inclusive, and welcoming to everyone and seeks candidates who connect to our Mission and Goals.
College Counseling Administrative Assistant
Full-Time
Beginning August 19, 2026
At the heart of our philosophy is the belief that each child possesses unique gifts. Our job is to unearth those gifts, nurture them, and empower each child of the Sacred Heart to share those gifts with the global community. Convent of the Sacred Heart is committed to building a community that is anti-racist, anti-bias, fair, inclusive, and welcoming to everyone and seeks candidates who connect to our Mission and Goals.
College Counseling Administrative Assistant
Full-Time
Beginning August 19, 2026
Position: College Counseling Administrative Assistant
Reports to: Director of College Counseling
FLSA: Non-Exempt, full-time
Salary Range: $67,000-$72,000 annually, commensurate with education and experience
Work Schedule: Monday - Friday: 7:45 am - 4:00 pm
Vacation: 8 weeks total vacation - 6 weeks summer; 2 weeks during the academic year
The College Counseling Administrative Assistant will join a collaborative office in a fast-paced and supportive environment that consists of a full-time Director, a full-time Associate Director, and a full-time Administrative Assistant. The student population for grades 9-12 is approximately 250 girls, 100% of whom are college-bound. The College Counseling Office liaises with all constituents in the school as well as many professionals outside of the school, and the Administrative Assistant not only supports the office in all aspects of the work but also may be the school’s first point of contact with students, families, and other academic institutions.
Responsibilities
- Schedule meetings for students and families with college counselors
- Coordinate visits with college representatives coming to Convent of the Sacred Heart and serve as the point of contact
- Process and submit all school application materials
- Work with students in college counseling classes and give direct instruction about aspects of the college application process
- Conduct mock interviews with students
- Coordinate PSAT and AP testing administration
- Plan College Counseling Office programs, which includes reserving space, preparing materials, and ordering supplies
- Maintain office and student records in SCOIR and College Kickstart
- Update office materials on an annual basis
- Help prepare annual report to the Board of Trustees
- Other duties as assigned by the Director of College Counseling and Head of the Upper School
- Bachelor’s degree
- Superb interpersonal, communication, organizational, public speaking, writing, editing, and proofreading skills
- Must be highly organized, efficient, and detail-oriented
- Proficiency with Microsoft Office and Google Suite required; familiarity with SCOIR and College Kickstart strongly preferred
- Technologically savvy and comfortable
- Fluency in English
- Knowledge of, appreciation for, and demonstrated commitment to anti-racist and anti-bias education
- Willingness to acquire new skills
It is the policy of Sacred Heart to provide equal employment opportunity to all employees and applicants. This means that all employees and applicants will be treated on an equal basis without regard to race, religion, color, creed, gender, gender identity or expression, transgender status, national and ethnic origin, ancestry, disability, age, military or veteran status, marital and partnership status, citizenship status, caregiver status, sex (including pregnancy), sexual orientation, sexual and reproductive health decisions, height or weight, predisposing genetic characteristics, criminal history, actual or perceived domestic violence victim status, or any other characteristic protected by applicable state, federal or local law (collectively referred to herein as “Protected Classifications”).
In addition to the Protected Classifications set forth in this EEO Policy, the School also prohibits any form of discrimination or harassment based on being a certified medical marijuana patient, pre-employment marijuana testing, unemployment status, sexual and reproductive health decisions, salary history, arrest or conviction, or domestic violence victim status in accordance with state law.
This policy applies to all terms, conditions and privileges of employment, including but not limited to: hiring, training, faculty development, transfers, promotion, compensation, benefits, educational assistance, employee facilities, termination, and retirement.
Salary : $67,000 - $72,000